Benefits:

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Opportunity for advancement

Paid time off

Training & development

Support the Vision. Keep the Engine Running. Be the Person Who Makes It All Work.

We’re looking for an Executive Assistant to support the owner of a thriving dental practice in Scottsdale. This isn’t just a calendar-and-email role. It’s about helping a high-performing business owner stay focused, organized, and on time in both work and life.

If you're someone who sees three steps ahead, instinctively organizes chaos, and thrives behind the scenes as a trusted partner, keep reading.

About the Role

This is a remote-first position with occasional in-person needs in the Scottsdale area (think: dropping off materials, meeting for planning sessions, handling errands). You’ll act as the point of contact for scheduling time with the owner, managing his calendar, fielding follow-ups, and coordinating projects and logistics that blend both professional and personal priorities.

You’ll need to:

Think proactively

Communicate professionally on behalf of the owner

Handle sensitive information with maturity and discretion

Stay on top of every detail, without needing someone to check your work

Your Core Responsibilities

Calendar & Inbox Management Keep the owner’s schedule prioritized and manageable, guarding his time and keeping him focused

Professional Communication Coordinate with team members, vendors, partners, and others via email and phone

Project & Event Support Help manage logistics for team events, travel, speaking engagements, or meetings

Personal & Family Errands Coordinate pick-ups, orders, appointments, and miscellaneous to-dos across the business and family life

Task Management Keep priorities visible, create checklists, and follow up until things are closed out

You won’t just be told what to do; you’ll be trusted to figure out what needs to be done and get it moving.

What Makes You a Great Fit

You’re extremely organized and detail-oriented, but flexible when plans change

You don’t wait for instructions; you take initiative, troubleshoot, and follow through

You’re comfortable working behind the scenes and being the calm in the storm

You communicate professionally, clearly, and kindly

You know how to ask the right questions, prioritize, and move things forward

You don’t take things personally, and you’re not rattled by feedback, direct communication, and a fast pace

You handle confidential information with integrity

You’re Scottsdale-local (or close) and can occasionally meet in person

Experience We're Looking For

2+ years in an Executive Assistant, Project Coordinator, or similar support role

Experience managing a leader’s calendar, inbox, and logistics

Strong written and verbal communication skills

Confidence in using tools like Google Workspace, Dropbox, and task management platforms

Bonus: Experience supporting an entrepreneur, practice owner, or executive

Role Details

Location: Remote-first (must be local to Scottsdale area for occasional in-person needs)

Schedule: Flexible, part-time to start (20-30 hours/week), with room to grow

Compensation: Hourly, based on experience

Perks:

Flexibility and autonomy

Opportunity to grow into a larger role

Direct impact on the success and flow of a values-driven business

If you’re the kind of person who feels a sense of calm when a calendar is perfectly arranged, who finds joy in being someone’s go-to problem solver, and who thrives in a fast-paced, growth-oriented environment, we’d love to hear from you.