Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: Executive Assistant 46838

Job Locations: Virginia Beach, VA 23456

Schedule: Monday – Friday, 8:00am – 5:00pm

Payrate: $21.89/hr

Job Duties:

• Provide administrative support to a municipal department deputy director.
• Schedule meetings for the deputy director, maintain calendars, and schedule conference rooms in assigned areas.
• Prepare letters and memos for the deputy director’s signature; prepare other correspondence, interoffice forms, agendas, certificates, presentations, personnel transactions, and other reports and forms; and prepare and maintain electronic leave records.
• Assist the accountant and administrative specialist in monitoring grants for both the Juvenile Detention Center and Community Corrections Pretrial
• Transcribe minutes of a highly technical and/or confidential nature; and serve as recorder for various meetings preparing recaps for dissemination to staff.
• Receive and screen inquiries and complaints, by telephone and in person, and furnish the requested information, or refer to proper person for handling.
• Review incoming mail to determine appropriate distribution and disposition.
• Sign deputy director’s name to correspondence, interoffice forms, and related documents as needed.
• Compile data for reports for presentation to leadership.
• Prepare presentations for dissemination to leadership and staff.
• Make minor administrative decisions; and effectively prioritize workload with minimum supervision.
• Operate standard office machines (i.e., computer, calculator, printer, projector copier, and laptop).
• Provide support to two program administrators in the absence of other administrative support staff.
• May provide support to the Department Director in the absence of the Executive Assistant II.

Minimum/Special/Additional Requirements:

• High school diploma or GED plus five (5) years’ experience in fields providing the required knowledge, skills, and abilities and associated with such positions as Administrative Assistant or Executive Assistant with increasingly responsible administrative support work.
• May require a passing score on typing test.
• All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Weekly pay and benefits available!