Position Overview

Full time

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to executive leadership. This role is critical to keeping operations running smoothly, managing priorities, and ensuring the executive can focus on strategic initiatives. The ideal candidate is a strong communicator, problem-solver, and trusted partner who thrives in a fast-paced environment.

• 401(k) retirement plan with employer match
• Medical insurance
• Life insurance
• Paid Time Off (vacation, sick, and personal days)
• Paid company holidays
• Clear career advancement paths to support long-term growth

Key Responsibilities

• Manage executive calendars, email, social media, appointments, meetings, and travel arrangements
• Prepare, edit, and organize correspondence, reports, presentations, and meeting materials
• Coordinate meetings, take accurate notes, and follow up on action items
• Handle confidential and sensitive information with professionalism and discretion
• Assist with project coordination, deadlines, and task tracking
• Organize files, systems, and processes to improve efficiency
• Support onboarding, scheduling, and communication across teams as needed
• Anticipate executive needs and proactively resolve issues before they arise

Qualifications

• Preferred proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and ability to multitask effectively
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to work independently and prioritize competing demands
• Professional demeanor with strong interpersonal skills
• Able to build rapport quickly with co-workers and clients

Compensation - $65,000 - $80,000 / year