Benefits:
401(k) matching
Competitive salary
Health insurance
Paid time off
Vision insurance
Executive Assistant – Job Description
Position Overview
The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operations, effective communication, and seamless coordination across departments. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Administrative Support
Manage complex calendars, including scheduling meetings, travel, and appointments.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle confidential information with professionalism and discretion.
Draft and proofread internal and external communications on behalf of executives.
Meeting & Communication Management
Coordinate and prepare for meetings, including agenda creation, materials preparation, and minutes documentation.
Serve as the main point of contact between the executive office and internal/external stakeholders.
Ensure timely follow-up on action items from meetings and correspondence.
Project Coordination
Support key strategic initiatives and cross-functional projects.
Track deadlines, deliverables, and progress for executive priorities.
Assist with research, data analysis, and report preparation.
Travel & Expense Management
Plan and coordinate domestic and international travel arrangements.
Prepare detailed itineraries and manage travel logistics.
Process expense reports and reconcile credit card statements promptly.
Operational Support
Maintain organized filing systems (electronic and physical).
Assist with onboarding and coordination for new team members as needed.
Identify opportunities to improve processes and increase efficiency within the executive office.
Qualifications
Education & Experience:
Bachelor’s degree preferred or equivalent experience.
3–5 years of experience supporting senior executives or in a similar administrative role.
Skills & Competencies:
Exceptional organizational and time management skills.
Excellent written and verbal communication abilities.
Strong attention to detail and problem-solving capability.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom, etc.).
Ability to work independently, prioritize effectively, and adapt to changing needs.
High level of professionalism, integrity, and discretion.
Work Environment
Full-time position, typically Monday–Friday.
Hybrid or on-site depending on company policy.
May require occasional travel or after-hours availability for executive needs.
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