Executive Assistant, Sales - IFS Cloud

IFS

Executive Assistant, Sales - IFS Cloud

Itasca, IL
Full Time
Paid
  • Responsibilities

    Job Description

    Provides high-level administrative support to Senior VPs of Sales, with responsibilities such as managing calendars, overseeing email and inbox communications, and coordinating meetings with internal and external stakeholders.

    • Liaising with senior internal and external stakeholders
    • Ensure supported executives are on time and well-prepared for meetings and events
    • Act as a liaison and first point of contact on behalf of senior executives, managing requests, prioritizing communications, and ensuring efficient information flow
    • Main point of contact for queries for the Department
    • Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents
    • Process invoices and raise expenditure requests when necessary
    • Review and approve expenses in accordance with Company Policy and holiday requests from direct reports.
    • Weekly reporting as required
    • Organizing complex diary and travel itineraries
    • Undertaking projects on a regular basis.
    • Comfortable with being available outside normal office hours should the need arise.
    • Manage some ad-hoc personal tasks such as bookings, invoices, and general administration.

    What We’re Offering

    • Salary Range: $65,000 to $90,000 plus up to 10% bonus potential
    • Flexible paid time off, including sick and holiday
    • Medical, dental, & vision insurance
    • 401K with Company contribution
    • Flexible spending accounts
    • Life insurance and disability benefits
    • Tuition assistance
    • Community involvement and volunteering events
  • Qualifications

    Qualifications

    • Educated to a degree level or similar
    • A minimum of five years’ experience in a similar PA/EA position
    • Experience of working in the software/technology industry an advantage
    • A knowledge of Finance/Operations at a senior level is strongly preferred
    • Excellent written and verbal communication skills
    • Competent with Microsoft Office packages, particularly Word and Outlook
    • Experience of supporting remote, global leaders is strongly preferred
    • Ability to manage multiple tasks in a timely manner

    Personal skills and qualities:

    • Uses initiative with minimal supervision
    • Dedicated to the quality and accuracy of projects from inception to completion
    • Reliable, trustworthy and ability to maintain confidentiality at all times
    • Can manage a heavy workload with strict deadlines
    • Excellent organizational skills with the ability to priorities, multi-task and co-ordinate workloads and work under pressure to meet deadlines
    • Good time management skills
    • Flexible and willing to take on ad-hoc tasks
    • Comfortable working independently and as part of a team

    Technical skills:

    • MS Office applications – excellent level
    • Good IT skills and the ability to produce reports and manage data
    • MS Office
    • Social media applications (Internal use)

    Additional Information

    We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer