We are seeking a polished, resourceful, and proactive Executive Assistant to support a lean and high-performing investment team at a leading private equity firm in San Francisco. This role offers the opportunity to work closely with experienced investors in a fast-paced, entrepreneurial environment. The ideal candidate is a self-starter who thrives in a dynamic setting and takes pride in delivering high-quality work with precision and professionalism.

Executive & Team Support:

• Provide high-touch administrative support to a small team of investment professionals

• Manage complex calendars, schedule meetings across time zones, and prioritize competing commitments

• Coordinate domestic and international travel itineraries, including flights, accommodations, and logistics

• Prepare internal documents, meeting materials, and briefing packets

• Process expenses and maintain meticulous records in accordance with firm policies

Operations & Project Coordination:

• Support investor presentations, pipeline tracking, and diligence coordination

• Assist with document management, data entry, and CRM updates

• Liaise with external partners, portfolio companies, and internal stakeholders on behalf of the team

• Maintain high-quality standards in communication, formatting, and organization

• Assist with office operations and team initiatives as needed

Firm & Culture Support:

• Help plan internal team offsites, partner meetings, and investor sessions

• Support recruiting coordination and onboarding logistics for new hires

• Uphold firm values of integrity, collaboration, and excellence

• Serve as a culture carrier, fostering a positive and professional team environment

Qualifications:

• 1–5 years of professional experience, ideally supporting senior executives or investment professionals

• Prior experience in private equity, venture capital, investment banking, or financial services strongly preferred

• Bachelor’s degree preferred

• Exceptional organizational and time management skills with superior attention to detail

• Strong written and verbal communication skills

• Proficiency in Microsoft Office and comfort with CRM or deal-tracking systems

• Ability to anticipate needs and operate with judgment, discretion, and confidentiality

What We Offer:

• $90,000 – $110,000 base salary

• Comprehensive benefits package

• Exposure to private equity deal flow and investment operations

• Opportunity to grow alongside a collaborative and ambitious team

• Hybrid work environment in San Francisco