Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! You will report to the Lead Executive Assistant, who supports the Chief Executive Officer. This is a hybrid role that may occasionally require some travel to support in-person meetings.

Job Responsibilities:

• Provide detailed corporate administrative support for the C-Suite Team
• Anticipate the needs of the executive team to ensure seamless execution of activities
• Independent and efficient in time-management while supporting a teamwork environment
• Partner with the other Executive Assistants to jointly problem-solve for the best outcome for multiple stakeholders
• Perform calendar management by planning and scheduling meetings
• Process expense reports in a timely manner
• Make travel arrangements including airfare, lodging and transportation in alignment with company expense policies
• Organize and execute off-site team meetings and global travel for Executives
• Represent the executive team in a professional manner
• Coordinate and produce meeting and presentation materials, such as Department wide All-Hands decks
• Complete various projects such as compiling reports, drafting/formatting materials, proof-editing presentations and monitoring team deadlines
• Maintain strict confidentiality of sensitive information
• Thrive in a fast-paced, frequently evolving team

Qualifications

• Associate's degree required
• Effective written and verbal communication and presentation to Senior Leaders
• Decision-making, time management, organizational, and problem-solving skills
• Proficient with Microsoft Suite, including Outlook, Teams, Excel, Word, and PowerPoint
• Ability to multitask and prioritize daily workload in a fast-paced environment
• 4+ years of administrative and/or project management experience

Additional Information

All your information will be kept confidential according to EEO guidelines.

#LI-Hybrid

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

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