Executive Assistant

MUST be local to NYC, Hybrid Schedule, at least 3 days onsite

Salary Range: $70k to $90k

No Sponsorship Available

Support the Head of Front Office, the Head of Enterprise Controls and select other IT executives. The primary responsibilities are supporting IT management with day-to-day administrative duties. Must be able to be in the office two days a week, and able to come in on other days upon request.

Principal Duties and Responsibilities:

• Support senior IT management executives
• Manage recurring meetings
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Calendar maintenance, including scheduling meetings, appointments, speaking engagements
• Facilitate visitors (site access, greeting)
• Make travel arrangements
• File expenses in Concur
• Collaborate/coordinate with other IT administrative team members
• Answer phone lines, screen calls
• Assist in other administrative support tasks as assigned by management
• Arrange for printing and binding of presentations
• Coordinate communications among management
• Manage general office needs such as ordering supplies and mail distribution
• Manage conference room reservations
• Assist visiting IT colleagues from other regions (desk, meetings, conf rooms, restaurant reservations)
• Make restaurant reservations
• Handle requests for printing, faxing, mail/overnight packages, copying, filing (all rare)
• Manage contacts (e.g. Outlook)

Additional responsibilities include:

• Coordinate seating moves upon direction (iOffice)
• Requesting site access (e.g. security badges)
• Coordinating shared site permissions (e.g. SharePoint)
• Providing backup coverage for other administrative professionals

Qualifications

• Eligible to work in the USA
• At least 5-7 years of Administrative Assistant experience within Financial Services
• Prior experience supporting an IT executive preferred
• Word, Excel and PowerPoint proficiency required
• Well-developed interpersonal skills
• Enthusiastic, self-motivated, team oriented, works well under pressure
• Time management and multitasking skills required
• Excellent verbal and written communication skills
• Willingness to assist in duties called upon at last minute notice
• Willingness to undertake new tasks
• Must be able to work well with the administrative support team