Position Summary

The Executive Assistant to the CEO provides dedicated, direct support to the Chief Executive Officer. This role exists to improve executive efficiency, ensure operational discipline, and maintain consistent information flow for the CEO only. The position is execution focused and trust dependent, with responsibility for managing logistics, communications, and workflow coordination so the CEO can remain focused on leadership priorities.

Core Mandate

Enable the CEO to operate effectively by owning scheduling, preparation, follow through, and administrative execution associated with the CEO's responsibilities.

Essential Responsibilities

CEO Support

• Manage the CEO's calendar with disciplined prioritization and scheduling accuracy
• Coordinate meetings, calls, and commitments exclusively for the CEO
• Prepare meeting agendas, briefing materials, and reference documents as directed
• Manage travel arrangements, itineraries, accommodations, and expense submissions for the CEO
• May recruit, interview, hire, and train administrative staff.
• Identify scheduling conflicts and capacity constraints and flag them proactively

Communication and Information Management

• Serve as the primary administrative point of contact on behalf of the CEO
• Draft and format impeccable CEO communications as requested
• Track inbound requests and ensure timely follow up
• Maintain strict confidentiality over sensitive business, personnel, private, and legal matters
• Protect and enforce time blocks necessary for daily deep work free from distractions
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Meeting and Workflow Execution

• Coordinate CEO meetings including leadership and external clients
• Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes.
• Prepare materials, capture action items, and track follow through
• Schedule Executive Leadership Team meetings and monitor follow-up items for CEO visibility of progress
• Maintain organization of notes, files, and reference materials
• Support recurring CEO meetings with consistent preparation and documentation

Administrative and Operational Support

• Maintain accurate records, files, and documentation for the Office of the CEO
• Support special projects assigned directly by the CEO
• Answer inbound calls on behalf of the Office of the CEO
• Identify administrative inefficiencies and recommend process improvements
• Performs office tasks including ordering supplies and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Qualifications

• Prior experience supporting a Chief Executive Officer
• Experience in fast paced or evolving organizations
• Familiarity with basic project or task tracking tools
• Demonstrated ability to manage competing priorities and shifting demands
• High discretion, professionalism, and judgment
• Ability to work independently with limited direction

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite, Google Workspace, or similar software with the ability to learn new or updated software.

Education and Experience:

• Bachelor's degree in Business Administration or related field required. Master's degree preferred
• Minimum 5 years of experience supporting senior or executive leadership

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Key Competencies

• Execution discipline
• Attention to detail
• Professional judgment
• Responsiveness and reliability
• Confidentiality and trustworthiness

Performance Expectations

• CEO calendar and time are well managed and predictable
• Meetings are prepared and documented consistently
• Follow ups are tracked and completed without repeated reminders
• Information is organized, accessible, and timely
• Trust between the CEO and Executive Assistant is absolute

COMPENSATION

• Hourly rate $32 to $38, commensurate with experience

Benefits Include:

• 401(k)
• Health Insurance
• Dental insurance
• Vision insurance
• Paid time off accrual
• Free parking or trolley adjacent office location

WORK LOCATION : Fully on-site

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Snake Oil Cocktail Company is an Equal Opportunity Employer. Employment decisions are based on business necessity, merit, and qualifications without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth or related medical conditions, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected under applicable federal, California, or local law.

The Company complies with all applicable employment laws enforced by the California Civil Rights Department and the City of San Diego.

REASONABLE ACCOMMODATION STATEMENT

Snake Oil Cocktail Company provides reasonable accommodation to qualified individuals with disabilities and individuals with sincerely held religious beliefs, practices, or observances in accordance with applicable law. Applicants requiring accommodation during the application or selection process may contact Human Resources.

AT WILL EMPLOYMENT DISCLAIMER

Submission of an application does not create a contract of employment or guarantee of continued employment. Any employment relationship established will be at will and may be terminated by either the employee or the Company at any time with or without cause or notice consistent with applicable law.

AUTHORIZATION TO WORK

All candidates must be legally authorized to work in the United States. Proof of authorization will be required upon hire.

BACKGROUND CHECK AND PRE-EMPLOYMENT SCREENING

Where permitted by law and relevant to the role, offers of employment may be contingent upon successful completion of job related background checks conducted in compliance with the California Fair Chance Act.

TO ALL STAFFING AND RECRUITING AGENCIES

This job posting is intended solely for individuals seeking employment directly with the company.

Staffing agencies, recruiting firms, and third party representatives are not authorized to submit applications, resumes, or candidate information through this site or directly to company employees, hiring managers, or any company location. Any such submissions will be considered unsolicited.

The company does not accept or assume responsibility for fees, commissions, or other charges related to unsolicited resumes or applications. Submission of unsolicited candidate information does not establish an obligation or agreement of any kind.