Benefits:

401(k) matching

Competitive salary

Health insurance

Paid time off

Job Title: Executive Assistant

Location: New York, NY – On-site (Park Avenue)

Employment Type: Full-Time

About the Role: We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support two founders across multiple businesses. This role is a unique mix of high-level executive support and hands-on office management. You’ll be the right-hand person to our founders, ensuring their days run smoothly while keeping our small corporate office organized and efficient.

Key Responsibilities:

· Provide full administrative support to founders, including complex calendar management, email oversight, and meeting coordination.

· Anticipate scheduling conflicts, shifting priorities, and logistical challenges before they arise, proactively presenting solutions.

· Book domestic travel, prepare detailed itineraries, and manage logistics for both business and personal travel.

· Plan and coordinate meetings, events, and internal gatherings.

· Manage day-to-day operations of the corporate office, including vendor coordination, ordering supplies, and ensuring the space runs efficiently.

· Assist with personal and professional tasks as needed, serving as a trusted extension of the founders.

· Act as the primary in-office point of contact when founders are traveling.

· Handle confidential and sensitive information with the highest level of discretion.

· Organize, prioritize, and balance responsibilities across multiple businesses simultaneously.

· Identify opportunities to improve systems, processes, and efficiencies using technology and automation tools.

Qualifications:

· 5+ years of executive or senior administrative assistant experience, ideally supporting C-suite executives.

· Exceptional organizational, planning, and multitasking skills.

· Highly tech-savvy; proficient in Microsoft Office Suite, and scheduling/travel platforms.

· Experience booking complex travel arrangements and managing detailed itineraries.

· Ability to adapt quickly, work independently, and anticipate needs.

· Strong communication skills and professional demeanor.

· Comfortable working in a fast-paced environment with multiple priorities and stakeholders.

· A hands-on approach and willingness to assist with a variety of office tasks, from strategic to operational.

What Makes Someone Successful in This Role:

· Naturally anticipates challenges and addresses them before they impact the founders’ schedules or operations.

· Demonstrates a strong sense of ownership, accountability, and follow-through.

· Builds trust through reliability, discretion, and consistency.

· Thrives in fast-paced environments with constantly shifting priorities.

Why You’ll Love This Role:

· Directly support dynamic founders across multiple businesses.

· Work in a high-energy, collaborative environment.

· Opportunity to make a tangible impact and grow your skills in executive operations.

Benefits & Perks

Comprehensive benefits package – Medical, dental, and vision coverage

401(k) retirement plan – Company-supported retirement savings to help you plan for the future

Paid Time Off (PTO) – Competitive PTO program designed to support work-life balance, along with paid holidays

Collaborative leadership culture – Work closely with operational and executive leaders in a supportive, team-driven environment