Executive Assistant (with Personal Support)

Stuart, FL | Full-Time | On-Site

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We’re seeking an exceptional Executive Assistant to support a founder and CEO running a fast-growing, creative business. This role is ideal for someone with a killer sense of organization , strong operational instincts, and exceptional attention to detail.

This is a high-trust, high-impact position for someone who thrives in a dynamic environment, enjoys working within established systems, and can thoughtfully advise on process improvements when appropriate.

While this role includes occasional personal and family support, the core focus is executive, operational, and administrative leadership.

Key Responsibilities

Executive & Business Support

• Act as a right-hand partner to the CEO, managing day-to-day administrative and operational needs

• Support order fulfillment, shipping coordination, and package tracking as needed

• Maintain organization and operational efficiency across office and warehouse spaces

• Handle high-attention administrative tasks, follow-ups, and internal coordination

• Run business-related errands (post office, supplies, returns, etc.)

• Proactively identify inefficiencies and recommend workflow or process improvements

Personal & Household Logistics (Secondary)

• Manage incoming mail, packages, and returns

• Coordinate household errands and light organization as needed

• Assist with scheduling and logistics that support the CEO’s availability and focus

Family Support (As Needed)

• Occasional school pickups and drop-offs (clean driving record required)

• Assist with family scheduling and coordination

• Light, occasional support related to children (not a nanny role)

What We’re Looking For

• Exceptionally organized with strong attention to detail

• Enjoys working within established systems, optimizing workflows, and recommending process improvements when appropriate

• Highly reliable, proactive, and resourceful

• Able to prioritize, multitask, and follow through independently

• Comfortable handling both executive-level tasks and hands-on responsibilities

• Tech-savvy and quick to learn new tools and systems

• Able to lift/move 30–50 lbs. when required

• Valid driver’s license and reliable transportation

Discretion, professionalism, and sound judgment are essential.

Schedule

• Full-time, in-person (Stuart, FL)

• Flexibility required for occasional personal or family needs

Compensation & Benefits

Salary: $75,000–$85,000, based on experience

Benefits include:

• Employer covers 50% of health insurance costs

• Two weeks paid vacation

• Five sick days

• Six paid holidays