Job Description

As an Executive Assistant , you will provide administrative support for NBC News talent. You will serve as the office liaison, communicating with internal NBCU divisions and with external businesses.

Job Duties:

• General administrative duties including meeting and travel planning, expense reports, scheduling, phone/mail, supplies, filing and other business matters
• Handle confidential information with absolute discretion
• Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace
• Research for Talent
• Collaborate with publishers, review and provide feedback on unpublished manuscripts
• Coordinate with multiple teams to promote new book releases
• Producing social media posts for multiple platforms
• Handle heavy telephone contact with all levels of internal and external executive management and employees
• Aid in the planning of production shoots and other events; this includes managing all aspects including vendor selection, catering, audiovisual, and other logistics

Qualifications

• At least one year of news production and/or administrative experience
• Bachelor’s degree
• Strong editorial judgment
• Exceptional computer skills with proficiency in MS Office Suite and social media
• Flexible, organized, self-starter, and extremely detail-oriented – able to seek out answers and resources on own
• Must be willing to work flexible hours, under tight deadline pressure, including breaking news. The ability to work overtime, as needed
• Must have flexible schedule and be available on holidays and weekends when needed
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment
• Excellent communication and interpersonal skills with the ability to deal with all levels of management

Desired Characteristics:

• Demonstrated strong knowledge and interest in news and current events
• Strong interest in publishing and event planning
• Proactive thinker with understanding of how to apply data
• Self-motivated with the ability to work both independently and on a team
• Awareness of NBC News programs, on-air correspondents, policies, guidelines and practices
• Knowledge of iNews, AVID Interplay and editing software

Additional Job Requirements:

• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.84 - $28.85/hr

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.