Job Description

The Executive Assistant for Title Marketing is a full-time position on NBCUniversal's Peacock team and will provide administrative support to the SVP, Title Creative & Marketing, as well as the VP, Film Planning and VP, Series Planning. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities.

Responsibilities could include, but are not limited to :

• Proactively manage/coordinate daily schedules/calendars, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
• Arrange and schedule numerous meetings, maintain and update calendars
• Demonstrate sound judgement, flexibility, patience, and persistence
• Serve as a first line of contact for a high volume of communications via phone and email
• Process reimbursement and expense reports in accordance with established policy guidelines, tracking expenses and following up in timely manner
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up, including preparing presentations/agendas/materials, documenting notes, arranging for food/drink, and coordinating follow-up items to completion
• Coordinate onboarding and offboarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Create and edit presentations, agendas, spreadsheets, communications, databases, and reports
• Prioritize and track deliverables, managing project timelines, deadlines, and requests
• Manage special projects as designated and assist other department members as necessary, acting as a back-up for other assistants on team

Qualifications

Basic Requirements:

• Minimum 1 year of experience maintaining executives’ phone, calendar, work, and travel schedules
• Proficient with Microsoft Office programs including Outlook, Word, Excel, and SharePoint with advanced knowledge of PowerPoint
• Ability to work with and maintain confidential information
• Strong interpersonal skills
• Experience taking detailed notes and extracting action items
• Ability to understand priorities and adjust meetings and content appropriately

Desired Characteristics:

• Self-starter who is organized with strong decision-making capabilities, the ability to follow through without supervision, and strong emotional maturity
• Adaptable to various competing demands, demonstrating the highest level of customer service and response
• Superior organizational and administrative skills with ability to multi-task and prioritize work
• Proactive thinker who actively seeks opportunities and proposes solutions
• Highly resourceful team-player with the ability to also be effective independently

Additional Requirements:

• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $50,000 - $70,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.