Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 – $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (St. Charles County) Benefits • Health insurance • 401(k) with employer match • Generous PTO and paid holidays • Professional development support • Stable, professional team environment • Direct collaboration with firm leadership Responsibilities: • Full calendar ownership and time protection for firm leadership • Executive email triage and follow-up management • Preparing agendas, materials, and structured notes before meetings • Capturing action items and maintaining a leadership task tracker • Coordinating meetings, travel, events, and leadership logistics • Maintaining alignment on leadership priorities and next actions • Drafting professional follow-up emails and internal communications • Supporting leadership preparation for internal and external meetings • Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position — not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: • 3+ years supporting executives, owners, attorneys, or professionals • Strong calendar management and organizational skills • Excellent written communication and professional email drafting ability • Experience managing multiple priorities in a fast-paced environment • Strong note-taking, task tracking, and follow-through habits • Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): • Executive Assistant, Office Manager, or Operations Coordinator experience • Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: • Extremely organized and detail-oriented • Calm, steady, and reliable under pressure • Proactive and able to think ahead without constant direction • Comfortable supporting leadership with different working styles • Someone who enjoys systems, structure, and operational clarity • Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like • Leadership calendars are organized and conflict-free • Meetings are prepared and run smoothly • No missed follow-ups or dropped priorities • Action items are tracked and completed consistently • Leadership feels prepared, supported, and focused • Important relationships and commitments never fall through the cracks Compensation: $58,000 - $65,000 yearly

• Full calendar ownership and time protection for firm leadership • Executive email triage and follow-up management • Preparing agendas, materials, and structured notes before meetings • Capturing action items and maintaining a leadership task tracker • Coordinating meetings, travel, events, and leadership logistics • Maintaining alignment on leadership priorities and next actions • Drafting professional follow-up emails and internal communications • Supporting leadership preparation for internal and external meetings • Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sourcesWhy This Role Is Different:You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued.This role is a core operational position — not a general administrative seat.You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work.