Job Description

Job Description

Law firm is seeking an Executive Assistant to join their team.

Responsibilities

• Scheduling and heavy calendar management
• Assist in HR related issues
• Taking, screening, and vetting all phone calls for CEO
• Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
• Liaison directly with various doctor’s offices and medical facilities
• Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
• Run various personal errands as needed
• Draft slides, meeting notes and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• MUST have high regard for clients, employees, and family confidentiality
• MUST be able to prioritize efficiently

Requirements

• Bachelor's Degree Required
• 7-10 years of Executive Assistant and Personal Assistant experience
• Proficient in Microsoft Office suite
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong interpersonal and written and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Must be able to work flexible hours
• Commitment to confidentiality required