Job Description

Job Description

Our client is seeking an Executive Administrative Assistant to provide support to the Executive Team. __ This position will be fully onsite in the White Plains, NY office. The schedule is from Monday through Friday, 9am to 5pm.

Responsibilities:

• Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
• Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
• Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
• Process and track travel and expense reports for the CEO and other executives.
• Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.
• Maintain and organize filing and record retention systems.
• Provide backup coverage for the Front Desk Administrative Assistant on a rotating schedule.
• Assist with distribution of incoming mail and other documents.
• Perform additional administrative duties as required.

Qualifications:

• Bachelor degree or equivalent work experience.
• Minimum of seven years' experience providing administrative support to senior executives; preference for experience in Private Equity or Asset Management firms.
• Strong analytical skills with demonstrated ability to improve processes and efficiency.
• Ability to work in a fast-paced environment, manage multiple priorities, and adapt to shifting deadlines with minimal supervision.
• Exceptional attention to detail, organizational skills, and ability to multi-task.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook).