Job Description

The Executive Assistant to the Chief Executive Officer (CEO)/Chief Financial Officer (CFO)/Chief Transformation Officer (CTO) provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communications, and strategic initiatives. This role serves as a trusted partner, enabling executives to focus on organizational growth and decision-making.

• Handle sensitive information with professionalism and confidentiality
• Manage complex calendars, travel arrangements, and meeting logistics for CEO, CFO, and CTO. Travel management: planning, booking, itinerary preparation for multi-site visits.
• Formulate high-level correspondence, reports, presentations, and confidential documents, including editing, proofreading and assisting with oral communication preparation.
• Prepare C- Suite level presentations and formal reports for meetings.
• Compile data thorough research, analysis of topics creating reports and developing insightful poignant leadership ready presentation.
• Generate reports; prepare and submit a variety of weekly, monthly, quarterly and annual reports.
• Facilitate and coordinate meetings when needed, track action items, follow up on action items, and prepare and distribute detailed agendas.
• Contact Management: answer/return phone calls and emails on behalf of CEO.
• Expense report preparation for executive members
• Review/process expense reports and travel authorizations from nursing leadership.
• Anticipate the leader’s needs and proactively solve problems, making decisions independently
• Coordinate requests involving multiple departments.
• Manage Tempe office space.
• Other duties as assigned.

*Please note this position is hybrid at our corporate office in Tempe, AZ

Qualifications

• Minimum 5 years of administrative support experience to senior management and/or C-Level executives in a corporate or educational setting.
• Minimum 3 years of calendar management experience.
• Minimum 1 year of travel management experience.
• Advanced Microsoft Office Skills (Word, Excel, PPT, Outlook, Teams) and Adobe Acrobat.
• Must have Attention to Detail.
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed.
• Highly adept at computer-based resources.
• Previous experience demonstrated the ability to actively learn, listen, and take on a multitude of tasks with a positive attitude.
• Excellent skills in oral, written, interpersonal communications.
• Teamwork style emphasizes collaboration, teamwork, and facilitation.
• Able to stay calm, focused, organized.
• Demonstrated ability to prioritize, anticipate, and stay proactive.
• Caring and positive attitude.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program