A leading investment firm is seeking a highly skilled Executive Assistant to support several members of its C-suite leadership team. This role involves managing complex calendars, coordinating meetings and travel, and handling confidential information with discretion. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and enjoys working closely with senior leadership to help drive the firm’s strategic goals.
Key Responsibilities:
- Provide high-level administrative support to multiple C-suite executives
- Manage complex calendars, coordinate meetings across multiple time zones
- Organize and book detailed domestic and international travel itineraries
- Prepare, review, and track materials for meetings, presentations, and follow-ups
- Maintain strict confidentiality and exercise discretion in all interactions
- Act as a liaison between internal teams, external partners, and stakeholders
- Support special projects and firm-wide initiatives as needed
Qualifications:
- 8+ years of experience supporting senior executives, ideally within financial services
- Proven ability to manage competing priorities and multiple calendars simultaneously
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proactive, highly organized, and solutions-oriented mindset
- Professional, polished demeanor with strong discretion in handling confidential matters
Additional Details:
- Base salary of $130,000–$150,000
- Discretionary bonus aligned with market standards
- On-site gym and daily breakfast and lunch provided
- A kind, collaborative, and supportive work environment