A leading private equity firm is seeking a highly organized, detail-oriented Executive Assistant to provide dedicated support to the Head of Business Development. This role offers the opportunity to work alongside a dynamic, fast-paced team focused on investor relations, fundraising, and strategic growth initiatives.

The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high-touch, confidential, and deadline-driven environment.

Key Responsibilities

• Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning

• Prepare and organize materials for investor meetings, roadshows, and business development activities

• Coordinate internal and external meetings, ensuring all logistics and follow-ups are handled with precision

• Track and manage communications, priorities, and deadlines across multiple ongoing initiatives

• Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams

• Maintain and update CRM records, ensuring accuracy of investor data and activity tracking

• Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners

• Handle highly confidential and sensitive information with professionalism and discretion

• Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors

• High level of discretion, judgment, and professionalism

• Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus

• Proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment

• Team-oriented with a strong sense of accountability and follow-through

Compensation & Benefits

• Base salary: $100,000 – $150,000 (commensurate with experience)

• Annual discretionary bonus

• Comprehensive health, dental, and vision coverage

• 401(k) plan with employer contribution

• Generous paid time off and firm-wide holidays

• Opportunity for professional development within a respected, growth-oriented private equity firm