Executive Assistant to the CEO

C

Contrarian Thinking

Executive Assistant to the CEO

austin, TX
Full Time
Paid
  • Responsibilities

    Position overview

    As the Executive Assistant to the CEO, you will have a 24/7 mentality while serving as the point of contact for all day to day and personal support to our CEO, Codie Sanchez. You will have a curiosity and intense interest in streamlining, organizing, delegating and creating efficient processes. You will have extensive experience managing travel, daily calendars, and functioning under tight deadlines. You will demonstrate poise, tact and confidentiality at all times. The ideal candidate will have a passion for prioritization, proactive need assessment, excellent communication skills, and the ability to work in a fast-paced environment. You'll have very close access with the CEO and be a trusted confidante.

    Key responsibilities

    • Coordinate her day to day with her virtual assistant to manage Codie's busy schedule
    • Follow up with staff members on action items and to-do's that are owed to the CEO
    • Proactively assist Codie with meeting preparation
    • Manage corporate and personal calendar of in-person, virtual meetings, events, while handling cross-company communications
    • Managing and operating CEO's email, correspondence, follow-up and demands
    • Control who gets to the CEO and act as a representative for her time and attention
    • Writing a daily brief and overseeing 1 virtual assistant as well as coordinating with the head of operations on hiring roles for Codie and the head of content operations on shoot schedules and CEO preferences
    • Coordinate and optimize international and domestic travel arrangements,(hotels, airbnb itineraries, car services, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel receipts
    • Provide diligent support in business, personal requests, and everything in-between
    • Attend meetings, events, filming shoots and functions
    • Handle other administrative tasks and special projects as assigned
    • Run errands as requested, managing both Codie's personal and professional endeavors
    • Your job is to make the CEO's life easier, put out fires and think proactively

    Qualifications

    Here's a list of primary skills and qualifications we believe are necessary for this career:

    • Must reside in Austin, TX
    • 3+ years in an executive assistant role to C-level execs ideally in the entertainment industry
    • Seamlessly handles confidential and sensitive material and information
    • Tech forward with a strong understanding and application of Notion for company wide management
    • Familiar with a variety of communication systems (Notion, Zoom, Slack)
    • Must be available to travel as needed
    • Must have reliable ground transportation
    • Excellent communication and interpersonal skills
    • Strong organizational and time-management skills
    • Ability to work independently and as part of a team in a fast-paced environment
    • A Contrarian at heart. Not sure what that is? Keep reading.

    What is Contrarian Thinking and what do we do?

    We free minds and build bank accounts. We're on a mission to help 1 million people become financially free and to create 100,000 small business owners.

    We're a digital education and media startup that has amassed 10 million followers in 4 years–and we're just getting started.

    Our weekly newsletter is read by over 800,000 subscribers, which you can read here.

    We also produce some of the best content in the finance niche on our YouTube channel (and Instagram, and Twitter, and LinkedIn, and TikTok, and a podcast).

    99% of our content is 100% free.

    The other 1% is how we help people become expert deal makers so they can acquire a “boring business” that cashflows.

    We do this through our courses and 1,200+ person global community.

    We also have our own investment fund, Contrarian Thinking Capital, that invests in the businesses and tech that supports SMB growth and our own portfolio company, Main Street Hold co.

    So, yeah, you could say we put our money where our mouths are.

    For more information about our Founder and CEO, Codie Sanchez, read her bio.

    The Contrarian Creed

    These are the words we stand by, live by and define what it means to be a Contrarian.

    1. People who say it cannot be done should not interrupt those who are doing it.
    2. Be a great f*cking human. Do what's right even when it hurts.
    3. How you do anything, is how you do everything.
    4. We do the dirty work.
    5. Your word is your contract.
    6. We are Archimedes, find your lever.
    7. Winners want pressure.
    8. We want your weird. Better weird than boring.
    9. Your job isn't done until THE job is done. We work the problem.
    10. Assumptions are for assholes. Find the truth.
    11. Less words, more meaning.
    12. Even our notes are worth stealing. Make every creation a mini-masterpiece.
    13. Show me your results, not your intentions.