Steele Recruiting LLC, based in Minneapolis, Minnesota, is a leading retained search firm specializing in permanent placements of Executive Administrative Assistants, Personal Assistants, and Chiefs of Staff for C-Suite and Senior Leadership across the United States. With over 20 years of recruitment experience, we are renowned for our quality placements, professionalism, and unwavering commitment to confidentiality for both clients and candidates.
We are currently partnering with our trusted client APi Group, for the Executive Assistant to the CFO, located at their beautiful corporate headquarters in New Brighton, Minnesota.
This is an in office position, with flexibility according to business and executive cadence and needs.
APi Group is a 7 billion dollar, global, market-leading business services provider of safety and specialty services in over 500 locations worldwide.
APi Group a fast growing company, ranked at number 509 on the 2024 Fortune 500 list, missing the top 500 by one position.
APi provides statutorily mandated and other contracted services to a strong base of long-standing customers across industries. Entrepreneurial business leaders drive them to deliver innovative solutions for our customers. As their presence across the globe increases, they are striving to become the \#1 people-first company in the world.
One of their core pillars of success is our distinct leadership development culture, which is driven by our purpose of Building Great Leaders®.
Their commitment to investing in leadership development at all levels of the organization has created an empowered, entrepreneurial atmosphere that facilitates organizational sharing of knowledge and best practices and enables the development of cross-brand solutions and innovation.
Purpose: Building Great Leaders
Values
Safety, health, and well-being of all our leaders
Caring and enduring relationships with others
Honesty and integrity
Excellence, nothing less
Joy in our work and in each other
Combining small company agility with large company advantages
The Role
They are seeking a highly motivated Executive Assistant who will support the CFO, with outstanding communication skills, exceptional attention to detail, and creative problem-solving abilities.
The ideal candidate will have experience working with C-Suite executives in a fast-paced environment, preferably for an international or public company.
You will be responsible for supporting the CFO, and managing projects that have a significant impact on the entire organization. Your work will directly contribute to the development of company culture, leadership, and overall strategy. As a self-starter, you will take initiative, anticipate needs, and thrive in a dynamic environment.
What makes this opportunity unique?
The CFO needs an administrative business partner, not a gatekeeper. Someone who will be his right-hand thought partner, projecting leadership with a calm, cool, and steady presence, leveraging high EQ.
He needs a forward thinker, who can make decisions courageously and intuitively and be part of the team as he grows into his newly appointed role as CFO, responsible for the largest team in the company.
You will be exposed to the business and learn as they continue to expand as a global publicly traded company.
Primary Responsibilities Include
Manage complex calendars and schedules, including arranging meetings, events, and appointments.
Coordinate domestic and international travel arrangements, process invoices, and expense reports.
Prepare confidential reports, presentations, and other correspondence.
Maintain files, databases, and archives of relevant records with a high level of confidentiality.
Support ad hoc requests and other duties as requested.
Provide backup support to other executive administrative team members.
Additional Duties & Responsibilities:
Independently handle administrative duties and projects, including quarterly town halls and event planning
Partner with the Chief of Staff and Executive Assistant team on an ongoing basis
Composing general and executive correspondence, providing research, and preparing reports.
Coordinate executive meetings by confirming meeting room availability, gathering attendees' availability or making travel arrangements.
Prepare meeting materials and applicable equipment such as a telephone conference, projector, or other office technology, including CFO board meeting preparation
Review correspondence, reports, and marketing material for proper grammar.
Develop and maintain procedures to ensure administrative duties and projects are completed in an efficient manner and within given deadlines. Document procedures throughout the company as needed.
Prepare and distribute reports or other communications on a regular schedule.
Receive, sort, redirect, and prioritize incoming mail.
Communicate and cooperate with all levels of employees and external contacts in a way that represents the company positively and professionally
Qualifications:
High school diploma; college degree preferred
5-7 years of C-Suite, executive assistant experience
Proficient in Microsoft Office Suite, including graphic and database applications
Excellent written and verbal communication skills
Experience with domestic and international travel arrangements
Occasional ability to work outside regular business hours as needed for special events or meetings
Competencies and Skills
Agility: the ability to adapt to changing circumstances and prioritize tasks accordingly
Detail Orientation: meticulous attention to detail and accuracy
Self-Awareness: the ability to recognize your strengths and limitations and act accordingly
Time Management: the ability to manage and prioritize tasks to meet deadlines
Planning and Organizing: the ability to develop and implement effective plans to achieve objectives
Problem Solving: the ability to identify problems, evaluate options, and implement effective solutions
Compensation and Benefits
Outstanding Executive Assistant Salary DOQ
Annual bonus
Profit sharing based on company performance
Medical, Dental, Vision
Generous paid time off
Discounted company stock (Employee Stock Purchase Plan)
Paid Holidays
401(k) with Employer Match
Growth opportunities through company-sponsored leadership development courses and training
Access to onsite corporate fitness center
Wellness Program
HSA, FSA
Healthcare/Health and Well-Being Services
EAP
Free Mental Health Services
Surgical and Cancer Care
Basic Life/AD&D Insurance
Long-Term and Short-Term Disability Insurance
Accident, Critical Illness, Hospital Indemnity, and Voluntary Term Life Insurance
Pregnancy and Parental Leave
Identity Theft Protection
APi Group is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by local, state, and federal law.