We are seeking a highly organized, proactive, and detail-oriented Executive Learning Assistant to support the Director of Learning & Development in curriculum development, new-hire onboarding setup, content organization, internal communication, SOP drafting, and research initiatives. We are looking for someone who has strong qualities, including: • Proactive communication • Strong task ownership • High follow-through • Excellent organization and documentation skills • Detail orientation • Strong time and priority management • Ability to anticipate needs and self-direct • Clear, concise, and professional communication • Ability to manage and maintain structured systems • Strong problem-solving and independent decision-making Responsibilities: The Executive Learning Assistant will serve as the operational partner to the Director of L&D—supporting training preparation, organizing curriculum assets, managing ClickUp tasks, maintaining documentation systems, and coordinating content development with the design department. This role ensures the L&D department runs smoothly by keeping documentation organized, systems updated, tasks on track, and communication flowing clearly. Administrative & Executive Support • Manage the ClickUp workspace for the Learning and Development Department: update tasks, track deadlines, and generate bi-weekly status reports on completed and upcoming items for team meetings. • Attend meetings as needed to summarize Fathom notes and translate them into actionable tasks. • Prepare drafts using templates or notes provided by the Director or discussed in team meetings. • Maintain organization of all L&D files, documents, and learning assets. Curriculum & Content Support • Assist the Director of L&D in organizing training materials, curricula, scripts, and SOPs. • Support the content cleanup initiative, including reorganizing Guru and Google Drive for improved structure and accessibility. • Follow up with the Director of Design to ensure L&D-created content is delivered on time. • Publish finalized training content to designated Slack channels and upload to Guru. • Research as requested for curriculum updates, learning trends, and personal injury industry developments. Training Setup & Onboarding Coordination • Coordinate training setup tasks when new hires are onboarded across departments. • Prepare learning templates, distribute onboarding materials, and ensure departments have the necessary documentation before start dates. • Assist in maintaining training schedules and ensuring onboarding resources are ready on time. Note: This role does not plan or run training programs—only supports the setup and administrative components. Inbox & Communication Management • Manage the Director’s inbox by converting email requests into tasks and ensuring follow-through. • Maintain proactive communication across the organization on behalf of the L&D department. Personal Injury & Executive Assistant Competencies (Preferred) Experience strongly preferred in: • Personal injury law, intake, case management, or legal training environments. • Executive assistant or senior administrative support roles. • Managing complex calendars, project management tools, and communication flows. • Supporting documentation-heavy roles involving SOPs, learning materials, or curriculum. This blend of legal experience + executive assistant skill sets is essential for success in this role. Qualifications: • Excellent organization and file management. • Strong prioritization and multitasking abilities. • Exceptional written and verbal communication. • Close attention to detail and accuracy. • Ability to meet deadlines consistently. • Proactive problem-solving and independent decision-making. • Excellent digital literacy (Google Drive, Guru, Slack, ClickUp, or other PM tools). • Strong confidentiality and discretion. Compensation: $8 - $9 hourly

• The Executive Learning Assistant will serve as the operational partner to the Director of L&D—supporting training preparation, organizing curriculum assets, managing ClickUp tasks, maintaining documentation systems, and coordinating content development with the design department.This role ensures the L&D department runs smoothly by keeping documentation organized, systems updated, tasks on track, and communication flowing clearly.Administrative & Executive Support • Manage the ClickUp workspace for the Learning and Development Department: update tasks, track deadlines, and generate bi-weekly status reports on completed and upcoming items for team meetings. • Attend meetings as needed to summarize Fathom notes and translate them into actionable tasks. • Prepare drafts using templates or notes provided by the Director or discussed in team meetings. • Maintain organization of all L&D files, documents, and learning assets.Curriculum & Content Support • Assist the Director of L&D in organizing training materials, curricula, scripts, and SOPs. • Support the content cleanup initiative, including reorganizing Guru and Google Drive for improved structure and accessibility. • Follow up with the Director of Design to ensure L&D-created content is delivered on time. • Publish finalized training content to designated Slack channels and upload to Guru. • Research as requested for curriculum updates, learning trends, and personal injury industry developments.Training Setup & Onboarding Coordination • Coordinate training setup tasks when new hires are onboarded across departments. • Prepare learning templates, distribute onboarding materials, and ensure departments have the necessary documentation before start dates. • Assist in maintaining training schedules and ensuring onboarding resources are ready on time.Note: This role does not plan or run training programs—only supports the setup and administrative components.Inbox & Communication Management • Manage the Director’s inbox by converting email requests into tasks and ensuring follow-through. • Maintain proactive communication across the organization on behalf of the L&D department.Personal Injury & Executive Assistant Competencies (Preferred)Experience strongly preferred in: • Personal injury law, intake, case management, or legal training environments. • Executive assistant or senior administrative support roles. • Managing complex calendars, project management tools, and communication flows. • Supporting documentation-heavy roles involving SOPs, learning materials, or curriculum.This blend of legal experience + executive assistant skill sets is essential for success in this role.