Benefits:
401(k)
Bonus based on performance
Flexible schedule
Health insurance
Executive Legal Assistant & Operations Coordinator
Kim Intellectual Property Law Group LLC (Kim IP) is a growing boutique intellectual property law firm representing innovative companies, entrepreneurs, universities, and multinational corporations in patent, trademark, copyright, and intellectual property litigation matters throughout the United States and internationally.
We are seeking an exceptionally organized, proactive, and detail-oriented Executive Legal Assistant & Operations Coordinator to work directly with the Managing Partner. This is a high-impact position for someone who thrives in a fast-paced professional environment and enjoys wearing multiple hats.
The successful candidate will serve as the Managing Partner's primary executive assistant while also coordinating the firm's day-to-day operations, legal workflows, client communications, and administrative initiatives. This position requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs before they arise.
This is far more than a traditional legal assistant role. The successful candidate will become a trusted partner to the Managing Partner and play a critical role in helping operate and grow the firm.
Most importantly, this person naturally anticipates needs, takes initiative, and consistently looks for ways to improve processes rather than simply completing assigned tasks.
Primary Responsibilities
Executive Support to the Managing Partner
Manage the Managing Partner's calendar, appointments, and deadlines.
Prioritize meetings, client communications, and competing deadlines.
Screen calls, emails, and correspondence.
Draft professional correspondence, engagement letters, and client communications.
Assist with overall firm operations, including HR functions, office management, practice management and business development.
Legal Support
Support the Managing Partner in handling intellectual property matters including:
Patent prosecution, Trademark prosecution, and Intellectual property litigation
Responsibilities include:
Review docket and firm’s docket
Preparing USPTO, WIPO, EPO, and foreign filing documents
Coordinating with foreign associates
Organizing prosecution files
Managing docket deadlines
Filing documents electronically
Maintaining client files
Reviewing invoices and preparing client billing information
Qualifications
Required
Experience as an executive assistant, legal assistant, or law firm administrative experience
Prior experience working in an IP firm preferred
Outstanding organizational skills
Exceptional written and verbal communication skills
Excellent attention to detail
Ability to prioritize multiple competing deadlines
Strong problem-solving skills
High degree of professionalism
Ability to maintain strict confidentiality
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience managing complex calendars and executive schedules
Why Join Kim IP?
Kim IP is a dynamic, entrepreneurial boutique IP law firm dedicated to helping innovators protect and enforce their intellectual property worldwide. We foster a collaborative, professional, and client-focused culture where every team member plays an important role in the firm's success.
This position offers the opportunity to work closely with the firm's Managing Partner, gain exposure to sophisticated intellectual property matters, contribute to strategic decision-making, and build a long-term career in a growing law firm.