An exceptional opportunity is available for an Executive Personal Assistant (EPA) to support a dynamic CEO with a fast-paced personal and professional life across multiple residences in Northern California and beyond.
This role is ideal for a highly organized, detail-oriented professional who thrives in a fluid, ever-evolving environment and takes pride in being a trusted right hand. The successful candidate will bring a calm, solutions-oriented presence, exceptional judgment, and the ability to anticipate needs before they arise.
The environment is polished, supportive, and fast-moving, with a collaborative spirit and high expectations, grounded in kindness and a strong emphasis on discretion, efficiency, and thoughtful follow-through.
This is not a predictable role—and that is exactly what makes it exciting.
What Makes This Role Unique
- Direct, one-on-one support of highly engaged principals
- A dynamic blend of executive and personal support responsibilities
- Close collaboration with a Chief of Staff, Estate Manager, and a Senior Executive Assistant, offering hands-on mentorship and growth
- A high level of trust, autonomy, and long-term opportunity for growth
Position Overview
This role is a hybrid of executive and personal support focused on executive assistance (calendar, communication, coordination) and on personal/lifestyle support (errands, travel, ad hoc requests, and household coordination).
The Executive Personal Assistant will manage a constant flow of requests ranging from complex travel logistics and scheduling to administrative oversight and highly personalized support.
The ideal candidate is highly organized, unflappable, and detail-driven, with the ability to pivot quickly, prioritize effectively, and operate with discretion at all times.
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Key Responsibilities
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Calendar & Communication
- Manage complex calendars, appointments, and scheduling across multiple time zones
- Coordinate meetings and maintain alignment with the principals’ priorities
- Anticipate scheduling conflicts and proactively resolve them
- Monitor and manage email inboxes on behalf of the principals
- Draft, proofread, and send professional correspondence
- Track follow-ups and ensure timely execution of all action items
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Travel, Events & Logistics
- Coordinate detailed domestic and international travel (business and personal)
- Book private and commercial flights, accommodations, and ground transportation
- Prepare comprehensive travel documents and detailed itineraries
- Ensure seamless execution of all travel plans, including last-minute adjustments
- Book reservations, coordinate dining and events, and manage guest logistics
- Collaborate with the Estate Manager to ensure homes are prepared for arrivals and departures
- Potential to travel with the principals as needed
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Administrative & Personal Support
- Track deliveries, purchases, and ongoing household or personal commitments
- Coordinate grocery and household provisioning across residences
- Schedule personal appointments (medical, wellness, family commitments)
- Handle reservations, entertainment, and lifestyle arrangements
- Assist with personal errands, purchases, and last-minute requests
- Act as a resourceful problem-solver for a wide variety of evolving needs
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Household & Business Team Coordination
- Partner closely with the Estate Manager to ensure alignment across all residences
- Work collaboratively with the Chief of Staff and broader household team
- Support communication between the CEO, staff, vendors, and external partners
- Assist in maintaining smooth day-to-day operations across properties
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Pet Care Oversight
A love for and comfort around dogs is a must, as they’re a valued part of the home.
Provide hands-on support as needed
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Ideal Candidate Profile
- 2–5+ years of experience supporting a private principal, executive, or family office
- Experience in a hybrid executive/personal assistant role strongly preferred
- Exceptional organizational skills with a sharp attention to detail
- Strong written and verbal communication skills
- Highly tech-savvy (Google Workspace, Slack, Calendar Systems, Excel, etc.)
- Able to work independently while managing multiple priorities with minimal oversight
- Emotionally intelligent and confident working in a high-expectation environment
- Calm under pressure with a resourceful, solutions-oriented mindset
- Adaptable and comfortable in a fast-paced, ever-changing environment
- Discreet, polished, and professional at all times
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Schedule & Flexibility
- Full-time position with flexibility based on the principals’ needs
- Availability outside of standard business hours as needed
- Travel may be required
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Compensation & Benefits
- $125,000+ DOE
- Competitive benefits package including:
- 401(k)
- Health insurance
- Wellness stipend
- Internet stipend
- Equity/stock participation
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Additional Details
- Live-out position
- Bay Area Required
- Must have reliable transportation
- This role does not include childcare responsibilities
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Who Will Thrive in This Role
This role is best suited for someone who enjoys being indispensable, operates with a high level of ownership, and finds satisfaction in executing details flawlessly. If you are energized by a fast-paced environment, take pride in anticipating needs, and value excellence, this is an exceptional opportunity to support a highly engaged CEO in a long-term capacity.