Steele Recruiting LLC is a Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistants, Personal Assistants and Chiefs of Staff permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.

We have been retained to conduct the search for our UHNW client for an Executive Personal Assistant. 

Summary

The Executive/Personal Assistant is responsible for delivering high-level administrative and personal support to an experienced business director/executive located in the Lake Minnetonka, Minnesota area.

This position entails approximately 30 hours of work per week, with potential flexibility to increase up to 40 hours as required. The role follows a hybrid model, with an expectation of onsite presence at least one to two days each week.

Key Responsibilities

• Provide high-level administrative and operational support, including calendar oversight, communications, document coordination, and ensuring priorities are executed seamlessly

• Coordinate lifestyle and operational details, including travel arrangements, private and commercial, multiple properties, vendors, appointments, and select personal matters, with a focus on quality and efficiency

• Manage financial and administrative processes, including invoice review, approvals, contributions, reporting, and coordination with external partners and advisors

JOB QUALIFICATIONS

• Associate or bachelor’s degree strongly preferred

• A minimum of 5 years’ experience providing executive-level administrative support in both professional and personal environments

• Excellent organizational skills with the ability to plan, prioritize, and manage multiple projects efficiently

• Exceptional attention to detail, time management, and multitasking capabilities

• Strong written and verbal communication abilities

• Demonstrated initiative and ability to work independently with minimal guidance

• Professional demeanor and business communication proficiency

• Proven ability to maintain confidentiality and exercise discretion

• Advanced knowledge of MS Office Suite (Word, PowerPoint, Excel, Outlook)

• Experience working as a Personal Assistant for UHNW individual or family, or similar highly desired

Ideal Candidate

• Demonstrates sound judgment, discretion, and a high level of trust in handling confidential matters

• Brings a calm, steady presence with strong attention to detail and consistent follow-through

• Has experience supporting senior executives or UHNW individuals in a refined, low-ego environment

• Comfortable managing both professional and select personal matters with professionalism and efficiency

This role is best suited for someone who values long-term partnership and takes pride in operating behind the scenes at a high level.

Our client is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by local, state, and federal law.