Benefits:
401(k)
Health insurance
Paid time off
401(k) matching
Executive Sales Coordinator
Location: Ontario, CA
Work Arrangement: Onsite only, Monday–Friday Travel Required: ~25% domestic & international
We are seeking a proactive and highly organized Executive Sales Coordinator to support our executive leadership and drive the smooth execution of sales, operations, and international event activities. This role is ideal for someone who thrives in a fast‑paced environment, enjoys variety, and wants to grow in sales operations, business development, or executive support. You will work directly with senior leadership, support key accounts, coordinate trade shows, and help manage the operational backbone of our sales organization.
WHAT YOU WILL DO
Executive & Sales Operations Support
Manage executive calendars, sales meetings, and cross‑department schedules
Prepare polished presentations, proposals, reports, and briefing materials
Track sales activities, follow‑ups, and customer communication in OMS
Conduct market research, competitor analysis, and client background research
Support business development, vendor meetings, and customer visits
Trade Shows, Events & Travel (~25%)
Attend domestic and international trade shows and customer events
Assist with booth setup, product displays, and onsite logistics
Coordinate travel arrangements, itineraries, and event materials
Engage with customers, gather feedback, and support lead tracking
Prepare post‑event reports and follow‑up documentation
Customer & Account Support
Support key accounts with timely communication and follow‑ups
Prepare client summaries, product matching sheets, and sales data
Maintain accurate client profiles, contact lists, and documentation
Participate in client meetings (virtual or onsite) and provide real‑time support
Order Management & Coordination
Support PO/SO entry and ensure data accuracy in OMS
Track production timelines, shipments, and logistics coordination
Monitor deadlines for renewals, samples, quotations, and confirmations
Maintain organized digital and physical filing systems
Reporting & Continuous Improvement
Prepare weekly/monthly sales reports and dashboards
Analyze sales trends and client purchasing patterns
Identify workflow gaps and recommend process improvements
Maintain updated SOPs, checklists, and training materials
WHAT YOU BRING
Bachelor’s degree preferred
Bilingual ability (Cantonese–English or Spanish–English) preferred
Strong proficiency in Excel and PowerPoint
Excellent communication, organization, and multitasking skills
Experience in sales operations, executive support, customer coordination, or event/trade show support
Ability to travel domestically and internationally (~25%)
Professional presence and ability to represent the company externally
About PetPals Group Inc.
PetPals is a fast‑growing company in the pet industry, partnering with global suppliers, distributors, and retailers. We value professionalism, teamwork, and continuous improvement — and we’re looking for a dedicated professional who wants to grow with us.