I. Position Summary:
Provides administrative support to the Human Resources Director. This position will assist Human Resource in functions to include: recruitment, on-boarding and off-boarding, benefit administration, training, performance evaluations, as well as other HR functions. Employee will be responsible for assisting with filing, data collection and organization, and benchmarking projects.
II. Essential Functions/Responsibilities:
Assists Human Resources Director with new hire orientation, benefit open enrollments, training and/or staff meetings, etc.
Ensures background checks, reference checks and drug testing is completed.
Assists with job postings, prescreening applicants and scheduling inteviews.
Maintains personnel records (hard and soft) and provides support in data entry.
Assists with updating any HR forms and/or documents.
Creates MS Excel spreadsheets, Word documents, HR forms, etc. as needed.
Assists and develops ways to simplify procedures and files.
Explains company policies and processes to staff.
Assists with fiscal year preparations.
Assists with preparation of reports for Board meetings.
Provides administrative assistance, including copying, faxing, filing, scanning and creation of folders, labels and binders in all areas of Human Resources.
Shred documents as needed.
Pulls HR documents as requested.
Processing incoming/outgoing mail.
Other duties as assigned by Human Resources Director.
Problem Solving– Identifies and resolves in a timely manner; Gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving.
Interpersonal Skills– Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
Ethics- Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Judgment– Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
IV. Education and Qualifications Required:
High School Diploma or GED required.
Bachelors Degree preferred.
1-2 years related work experience is preferred.
Must possess good interpersonal skills, adept in problem-solving and communicate effectively.
Experience handling confidential information.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.