The Procurement Assistant will be responsible for assisting the Procurement Manager in purchasing supplies, processing animal orders, calling vendors, and emailing clients. Works as a liaison between animal husbandry, Research Associate teams, administration, and vendors to obtain materials required to operate business.

I. ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Verifies with site leads and management about current inventory levels and keep records to prevent inventory gaps.
• Negotiates with vendors for best pricing as needed.
• Places orders and schedules shipping/delivery times for ordered animals and supplies.
• Assists laboratory and administrative personnel, ensuring all purchasing documentation has appropriate authorizations.
• Verifies that product information, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order.
• Carefully checks purchase orders for accuracy, completeness and clarity.
• Coordinates storage of any relevant shipments.
• Follows up on order discrepancies and shortages.
• Enters data into numerous systems with a high attention to detail.
• Generates purchase reports and purchase history.
• Supports Procurement Manager in organizing and maintaining records for any audit required.
• Develops creative new approaches to meeting customer needs.
• Gathers and analyzes information skillfully and identifies problems in a timely manner.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will perform any other related duties, as assigned by their supervisor.

II. REQUIRED EDUCATION AND EXPERIENCE:

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds at times.
• Work in a standing position requiring bending and stretching of arms and legs throughout regular work shift.

REQUIRED SKILLS/ABILITIES:

• Ability to handle multiple projects simultaneously to meet goals and deadlines
• Strong time management and organizational skills
• Strong emphasis on accuracy and detail
• Works well in group problem solving situations
• Proficient in Microsoft Office Suite or similar software.
• Add/subtract/multiply and divide numbers using online software and perform these operations using units of US money, weight measurement, volume, and units.
• Must be a self-starter and able to work independently.

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent.
• At least 1+ year of purchasing experience.

Job Type: Full-time, Non-Exempt, 40+hours/week M-F