Job Description

This position will provide Executive Administrative Support for FAA AAM1/2 Flight Surgeon Office located in Washington DC, on-site at the Federal Aviation Administration (FAA) HQ, performing at a high level office-oriented, clerical, and coordinating functions, including telephone answering, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

Duties will include the following:

• Provide daily executive support, which may include updating calendars, coordinating with other administrative professionals for quality assurance on scheduling, requesting conference rooms, scheduling meetings
• Support meetings; recording, submitting minutes and action items and providing briefing updates to executives
• Analyze multiple data sources to identify problems; analyze and propose solutions and communicate them effectively
• Assist Executives with time recording reviews (LDR codes) using Gov. time keeping system (CASTLE), reviewing codes and recommending changes or approval.
• Provide logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events
• Prepare program-related briefings and presentations
• Review FAA orders and notices to ensure adherence to FAA policies and processes
• Assist with interoffice correspondence review and coordination: assisting with the work flow of office correspondence and drafting memorandum and other responses on behalf of the FAA AAM 1/2 Program Office
• Schedule and arrange travel for executives using Government software (E2).

Keys to success:

• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality
• Superior time management and follow-up skills
• Excellent interpersonal communication skills with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels
• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision

Qualifications

• HS Diploma with 10 years of relevant experience, or

  • Bachelor's degree with 8 years of relevant experience or
  • Associate's degree with 9 years of relevant experience

• Proficiency in the use of industry standard office software and applications (Microsoft Office, Acrobat, etc.)

• Experience with E2 travel software

• Previous FAA experience

PHYSICAL REQUIREMENTS FOR THIS POSITION

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

DIGITALIBIZ, INC. IS AN EQUAL OPPORTUNITY EMPLOYER

All applicants will receive consideration for employment without regard to race, color, age, sex, creed, national origin or ancestry, religious persuasion, marital status, political belief, disability, genetic information, pregnancy, status as a veteran, or any other consideration made unlawful by federal, state, or local laws (collectively any “Protected Basis”).

REASONABLE ACCOMMODATIONS

If you are in need of Reasonable Accommodations, please Contact Diane Reed at (240) 252-2955 dreed@digitalibiz.com. She will be able to address this need.