Real Estate Administrative Assistant

FASS Results Group

Real Estate Administrative Assistant

Mclean, VA
Full Time
Paid
  • Responsibilities

    Real Estate Partner Agent to Top-Producer Are you a passionate real estate professional looking to take your career to the next level? As a Real Estate Partner Agent, you'll have the opportunity to work alongside top producers in the industry, with an impressive clientele list. Our dynamic team values trust, respect, and family-like relationships, making work both productive and enjoyable. Your role will involve prospecting, sales, and providing exceptional customer experiences that elevate our brand. If you're ready to thrive in a high-energy environment and make a significant impact in real estate, helping clients achieve their goals, we may have a great opportunity for you. Responsibilities: Listing Side: • Listing Management • Coordinate pre-listing activities including, professional stager and photographer, meeting contractors and vendors, and completing tasks at properties as needed to ensure listings are in top showing condition • Assist in preparing listing documents; Prepare MLS Listings, marketing write-up, offer detail page, and manage and update our comprehensive Action Plan for each listing. Consistently update Action plan in real-time with real data • Schedule all appointments in Calendars • Under Contract Process: Support the lead agent from contract ratification through post-closing. Assist in coordinating with home inspections, lender, title company, settlement, and client gifts to ensure smooth transactions • Act as the right hand to the Lead Agents. Keep the lead agents informed regarding any problems or issues that need to be handled • Follow up with seller leads on agents' behalf • Keep FUB up to date - all communications through FUB • All appointments scheduled on appropriate calendars • Creating automated searches for clients • Draft and DocuSign contracts and addenda, as needed • Property follow-up - gathering agent and visitor feedback, and provide to Sellers • Communicate with agents, clients, lenders, home inspectors, and title companies at a very high level • Report on weekly updates on buyer statuses and market • Call And email agents to ensure everything is on track • Keep Skyslope up to date (Quality Control Checks) Buyer Side: • Prospect for new business - outreach, follow-ups, etc. • Reach out immediately to all leads. Book appointment • Buyer education and presentation • Schedule showings • Continually Follow up with buyer leads • All appointments scheduled on appropriate calendars • Showing homes to buyers - send videos of homes of interest • Save all documents to GoogleSuite and Skyslope • Act as the right hand to the Lead Agents. Keep the lead agents informed regarding any problems or issues that need to be handled. • Attend home inspections • Communicate with agents, clients, lenders, home inspectors, and title companies at a very high level • Under Contract Process: Support the lead agent from contract ratification through post-closing. Assist in coordinating with home inspections, lender, title company, settlement, and client gifts to ensure smooth transactions • Report on weekly updates on buyer statuses Team Support: • Handle daily office administrative tasks including but not limited to emails, calls and messages, calendar, and management of CRM database • Phone management - First point of contact in handling customer and other agents' inquiries • Work with agents to ensure the Database is accurately maintained and grown monthly • Manage online reviews. Responsible for asking and obtaining 5-star reviews post-settlement on multiple sites including Zillow, Realtor.com, Google, LinkedIn, and Facebook • Routinely call agents for off-markets and coming soon home intel • Proactively post on social media, marketing assistance, and grow the Brand • Reach out and follow calls/texts/emails • Other duties and responsibilities as assigned Qualifications: • Active Virginia Real Estate license (2-year minimum) • Listing and Buying experience • Available nights and weekends • Ability to work from home and the Tysons office • Impeccable communication and problem-solving skills • Positive, resourceful, hard-working • Results-driven, detail-oriented, accountable • Good-hearted, ethical, and fun Compensation: $60,000 - $100,000+ base + bonuses

    • Listing Side: • Listing Management  • Coordinate pre-listing activities including, professional stager and photographer, meeting contractors and vendors, and completing tasks at properties as needed to ensure listings are in top showing condition  • Assist in preparing listing documents; Prepare MLS Listings, marketing write-up, offer detail page, and manage and update our comprehensive Action Plan for each listing. Consistently update Action plan in real-time with real data • Schedule all appointments in Calendars  • Under Contract Process: Support the lead agent from contract ratification through post-closing. Assist in coordinating with home inspections, lender, title company, settlement, and client gifts to ensure smooth transactions • Act as the right hand to the Lead Agents. Keep the lead agents informed regarding any problems or issues that need to be handled • Follow up with seller leads on agents' behalf • Keep FUB up to date - all communications through FUB • All appointments scheduled on appropriate calendars • Creating automated searches for clients • Draft and DocuSign contracts and addenda, as needed • Property follow-up - gathering agent and visitor feedback, and provide to Sellers • Communicate with agents, clients, lenders, home inspectors, and title companies at a very high level • Report on weekly updates on buyer statuses and market • Call And email agents to ensure everything is on track • Keep Skyslope up to date (Quality Control Checks)Buyer Side: • Prospect for new business - outreach, follow-ups, etc. • Reach out immediately to all leads. Book appointment • Buyer education and presentation • Schedule showings • Continually Follow up with buyer leads  • All appointments scheduled on appropriate calendars • Showing homes to buyers - send videos of homes of interest • Save all documents to GoogleSuite and Skyslope • Act as the right hand to the Lead Agents. Keep the lead agents informed regarding any problems or issues that need to be handled. • Attend home inspections • Communicate with agents, clients, lenders, home inspectors, and title companies at a very high level • Under Contract Process: Support the lead agent from contract ratification through post-closing. Assist in coordinating with home inspections, lender, title company, settlement, and client gifts to ensure smooth transactions • Report on weekly updates on buyer statuses Team Support: • Handle daily office administrative tasks including but not limited to emails, calls and messages, calendar, and management of CRM database • Phone management - First point of contact in handling customer and other agents' inquiries • Work with agents to ensure the Database is accurately maintained and grown monthly • Manage online reviews. Responsible for asking and obtaining 5-star reviews post-settlement on multiple sites including Zillow, Realtor.com, Google, LinkedIn, and Facebook • Routinely call agents for off-markets and coming soon home intel • Proactively post on social media, marketing assistance, and grow the Brand • Reach out and follow calls/texts/emails • Other duties and responsibilities as assigned