POSITION SUMMARY:

The Church Administrator is responsible for coordinating the management of the Church office and assisting with facility use and rentals. Working closely with the Minister and the Treasurer, the Church Administrator performs or has oversight for Church marketing and social media, administrative support to the minister and business manager, vendor management and contract preparation, coordination of facilities use and operations, and maintenance of Church records. The position reports directly to the Minister and Church Council, and maintains strong ongoing communication with the Treasurer to ensure that organizational goals are achieved while operations are performed with the highest level of accuracy and integrity. The current policy of the Church is that members may not be employees of the Church.

PRIMARY JOB RESPONSIBILITIES: • Assists with marketing, events coordination and social media outreach to promote Center Church in the community. • Assists with accounts payable and maintenance of paper financial records and files. • Participates in weekly staff meetings and meets regularly with the Minister to provide updates regarding church operations and staff activities. • Assists with hiring and on-boarding of new employees. In consultation with the Minister, processes requests for time-off. Maintains personnel files kept at Church Office. • Schedules and coordinates meetings and events, and maintains Church calendar. • In coordination with the Webmaster, updates Church website content such as the Church calendar and events. • Plans for financial aspects of long-term facilities requirements and makes appropriate budget recommendations for future building needs. Working with facility management staff and related internal and external managers and consultants, maintains awareness of building conditions and provides relevant financial guidance for existing or proposed projects to the Interim Governance Council. Assists, as needed, in documenting the scope of work for projects, researching and obtaining competitive bids and recommending contractors to the Interim Governance Council. • Assists in coordinating contractors’ work with the Church schedule and activities. • Verifies invoices with regard to terms of payment. • Liaisons with outside vendors including but not limited to insurance providers, service providers and property managers. • Meets regularly with the Interim Governance Council to provide updates and related reports. • Participates in office equipment procurement as assigned. Oversees ordering of operating supplies, ensuring adequate inventories are maintained. • Manages facility use agreements and contracts (such as the Downtown Evening Soup Kitchen) and oversees staff relations between Center Church and external organizations who utilize Church facilities. • Performs additional duties as assigned.

MINIMUM QUALIFICATIONS:

➢ Associate’s degree in Business Administration or a related field. Experience in lieu of a degree will be considered. ➢ Minimum of 3 to 5 years of related experience in a substantially similar role. ➢ Proficiency with Microsoft Office Suite and the use of financial management software and systems (such as QuickBooks). ➢ Experience with, and knowledge of, business practices, marketing, events coordination and social media. ➢ Must be able to be bonded and must successfully pass all required background checks, including credit and criminal history check.

SKILLS AND ABILITIES:

➢ Strong administrative and organizational skills and experience ➢ Keen analytical, business management and problem-solving skills that support sound, strategic and tactical decision making; resourceful in setting priorities and guiding operational decisions. ➢ Able to work effectively in a fast paced, dynamic environment with demonstrated time management and prioritization skills. Ability to consistently meet deadlines. ➢ Proven attention to detail and commitment to a high level of accuracy. ➢ Ability to function effectively independently and as part of a team. ➢ Excellent verbal and written communication skills. ➢ Excellent interpersonal and customer service skills and the ability. to maintain a professional demeanor and positive attitude. ➢ Extensive knowledge of business management procedures.