Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an office manager with experience to join our team and make a difference in supporting our assertive growth goals. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling projects, paying invoices, collecting COD, negotiating with vendors, and maintaining office equipment, collecting hire packets from subs, and employees. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. You will report directly to Senior Management.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with human resources to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department.

Pay and record invoices.

Ensure all clients are satisfied and collect balances due.

Kepp track or progress billings and bill weekly.

Negotiate contracts and pricing with vendors and service providers.

Accurately maintain general office budget

Support Upper Management with critical planning assignments.

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Hard working

Loyal

Bi-lingual