Benefits:

401(k)

Dental insurance

Health insurance

Vision insurance

Position: Facilities Coordinator Reports to: Executive Director of Operations Status: Full-Time (40 hours/week) Classification: Non-Exempt

Description Summary The Facilities Coordinator supports the Executive Director of Operations to establish and execute plans for the effective utilization and care of church facilities, keeping in mind the purpose of the facilities which is to support the ministries and events that occur in the facilities. This role leads the Facilities Support Team in their work and ministry and creates opportunities for ministry partners to serve and then builds an effective team of ministry partners to serve. The Facilities Coordinator is expected to embody and reflect the church’s core values and mission through a vibrant, Christ-centered attitude in day-to-day operations, and to live out an active and growing relationship with Jesus Christ.

Job Responsibilities Personnel & Ministries Support:

Responsible for the interview and hiring processes, managing, hiring and training Facilities Support Team members.

Establish and review regularly with the team that the team’s purpose is to provide support to ministries and to serve people who are using facilities with a Christ-like spirit.

Reach out to staff and ministry leaders to extend support and confirm needs when issues arise.

Develop and lead the Facilities Support Team which includes periodic training in the following areas:

General responsibilities of their positions as defined in their job descriptions.

Use of chemicals per OSHA standards.

Proper use of equipment.

Emergency response plans and responding to the emergency panel.

Location of circuit breakers, water, and elevator systems shut-off.

Maintain and update as needed the training documents and checklists for Facilities Support Team members to reference.

Best practices to encourage and enable ministry partners to serve.

Create and oversee the Facilities Support Team work schedule; adjust when needed for team members’ absences to ensure all shifts are covered and for special events that require additional support; assign special duties such as laundry and periodic special cleaning.

Review and approve timesheets/records for each pay period; ensure special pay is noted for outside events.

Complete the scheduled reviews/evaluations of job performance as established by the Church’s HR Team.

Work alongside team members for a minimum of 10 hours per week.

Outside Cleaning Company:

Establish the schedule for the professional cleaning service and the expectations for a well-cleaned facility.

Establish a regular walkthrough the building to check on the effectiveness of the work by the cleaning company representatives.

Communicate with the company manager regularly to report satisfaction and/or suggestions for improvement or special events that might require additional services.

Report any ongoing concerns to the Executive Director of Operations

Work with the Executive Director of Operations to go through a bidding process every three years or at a time when the professional cleaning company is not meeting the standards established in the contract on a consistent basis.

Community Service Participants:

Receive requests and communicate them to the Executive Director of Operations to determine whether a requestor should be permitted to serve.

Establish the work to be done by the requestor and the schedule.

Always schedule the requestor to work alongside another team member. Any exceptions require the approval of the Executive Director of Operations.

Keep track of service hours and monitor their work.

Be a disciple to them in order to point them to a relationship with Christ; encourage the support team members they are working with to do the same.

Budgeting & Spending/Administrative:

Work with the Executive Director of Operations to establish the budget for the professional cleaning company.Develop the budget for custodial supplies and any equipment that needs to be replaced or added.

Ensure that products purchased from various vendors are at the best prices possible; research alternatives for better pricing.

Ensure an appropriate level of custodial supplies is ordered and maintained; provide an order list to the PV staff member responsible for ordering supplies.

Follow the purchasing guidelines as outlined in the Financial Policies of the Church.

Schedule HVAC per the activities scheduled in the building.

Qualifications / Job Skills ● Good communication skills both written and oral with differing people and personality types ● Basic organizational and management skills ● Strong people skills; must be a good listener and problem solver ● Friendly/approachable/hospitable ● Must be willing to change and be very flexible ● Basic computer skills ● Willingness to learn new applications ● Good knowledge of industrial cleaning procedures and proper use of chemicals ● Confidentiality/trustworthy ● Sense of calling for the position ● Chemistry that will work well with immediate supervisor

Education / Experience ● Proven record of employee or volunteer supervision. ● Facilities cleaning experience (minimum of one year). ● Use of industrial cleaning products and procedures. ● High school diploma or equivalent.