Facilities Coordinator - Warehouse and Office - Base Salary to 85k/year - Lincolnshire, IL

• Our client, a well-established, multi-national manufacturing company’s US warehouse/ distribution center and office location is currently seeking a Facilities Coordinator for their Lincolnshire, IL location.
  
• The Facilities Coordinator (over distribution/ warehouse or manufacturing) will take full responsibility for both Safety and Facility Maintenance, offering strong collaboration and negotiation skills especially with facility vendors. Includes: safety inspections, training staff, managing maintenance budgets /projects, enforcing health and safety regulations, responding to incidents, & ensuring the long-term functionality and security of the facility. The facilities Coordinator will be the sole facilities and safety staff member onsite. 
  

Responsibilities:

• Inspect the facility daily for any repair or safety issues
  
• Perform minor repairs hands-on, contact vendors for larger service projects
  
• Oversee care of building systems (HVAC, electrical, plumbing, etc.)
  
• Plan and coordinate renovations, refurbishments, and space utilization projects
  
• Ensure certificate of insurance on file for all vendors
  
• Negotiate bids and manage contracts for third-party service providers
  
• Coordinate maintenance and repair in a timely manner
  
• Manage general upkeep of interior and exterior areas
  
• Manage security systems such as cameras and door access
  
• Compile and maintain preferred vendor list; evaluate new potential vendors
  
• Develop and implement health and safety plans, policies, and protocols
  
• Conduct regular safety audits, inspections, and risk assessments
  
• Serve as the primary point of contact for incident notifications and investigations
  
• Determine causes and recommend preventive measures and corrective actions
  
• Plan, implement, and conduct safety training programs for employees
  
• Lead Safety Team meetings on a regular basis
  
• Identify best practices and continuous improvement initiatives
  
• Oversee facility-related projects, costs, schedules, and vendor contracts
  
• Manage budgets for facility operations, maintenance, and projects
• Prepare purchase approvals for planned and unplanned expenses
  
• Review and process invoices for payment ensuring accuracy
  
• Coordinate and supervise external contractors for building maintenance
  
• Maintain detailed records, reports, and correspondence
  
• Submit reports to regulatory authorities as required
  
• Maintain up to date records for all inspections
  
• Maintain all OSHA logs and reports as well as all accident/incident reports
  
• Establish work procedures and processes
  
• Maintain various spreadsheets and other data records
  
• Maintain files re: contracts, confidentiality agreements, insurance documentation
  
• Communicate, organize, and maintain confidential information
• Manage special projects as needed
  
• Maintain an organized and secure work environment
  
• Support co-workers in other departments as needed

Qualifications:

• High School Diploma or GED and 3+ years related experience
  
• 3+ years’ experience in Facilities Management – industrial (warehouse/ distribution or manufacturing)
  
• Knowledge of OSHA General Industry standards
  
• 2+ years’ experience in Safety Management (OR interest in learning)
  
• Facility Management Professional (FMP), Certified Facility Manager (CFM) a plus!
  
• Building Infrastructure certifications in related technical field a plus! (HVAC, Plumbing, Office Equipment, Project management)
  
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Compensation:

• Base salary in the 75k - 85k/year range
• Bonus: based on company performance after a year of service
  
• Paid Time Off (PTO); vacation accrual program
  
• Holidays: 10 paid holidays plus 2 floating holidays per year
  
• 7 paid sick days and 3 personal days; prorated 1st year of hire
  
• 401k Retirement Plan with Company Match vesting schedule
  
• Medical: 3 BlueCross/Blue Shield medical plans are offered
  
• Dental & Vision; Life, AD&D, ST/LT Disability, Employee Assistance Program

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