Benefits:

great community of staff

Paid time off

Free food & snacks

Start Date: Immediate; 3 days a week

Role: Individual would be a vital link to ensuring that Academics West’s community has a well-functioning clean facility for its staff and students. The Facilities Manager would fix and repair basic repair issues, liaison with outside vendors, conduct all purchase orders for departments, maintain inventory of supplies, keep an accounting of budgets and conduct general repairs and upkeep of school. This individual would be the backbone of the AW ensuring that our home is clean, organized and well maintained. The facilities manager would report to the Assistant Head of School and Director of Finance.

Individual needs to be on site to perform role effectively.

Responsibilities:

Inventory management; organize stock and anticipate needs

Manage and support all vendors (e.g., AC maintenance, window repair) who work in the facility to fix items

Review facility to ensure that all items are working properly

Check restrooms are well stocked

Review and check post office mail daily

Collaborate with cleaning staff to ensure the facility is clean.

Provide general support to the community (e.g., printer issues, physical plant needs, entry/exit technology)

Liase with buildings super to ensure fire system other systems function.

Scan all accounts payables invoices to bookkeeper.

Work with outsourced IT to ensure that Wi-Fi, etc. are working

Maintain accurate monthly record of departmental budgets

Check in monthly with directors about budgets, printing and repairs.

Execute day to day repairs (e.g., painting, spackling, minor carpentry) and updates to facility

Assist with front of house day to day operations as needed

Complete installations, assemblies, renovations, or refurbishments as needed

Supervise large projects or renovations with support of Director of Finance

Ensure the facilities meet compliance standards and government regulations (e.g., fire alarms, sprinkler systems)

Identify areas that can make the building more efficient and cost effective

Ensure facility remains clean with daily upkeep provided when cleaning staff is not present

Requirements:

Effective communication

Self Starter

Painting and spackling experience

Exceptional organizational skills

Understanding of basic record keeping tools (e.g., Excel)

Confidentiality is a priority as it relates to finances

Working knowledge of Office 365 and applications

Value the importance of following work procedures, meeting deadlines

Knowledge of maintenance, painting, spackling and light construction required

Strong ability to troubleshoot a wide variety of day-to-day maintenance topics

Ability to lift up to 50 lbs., stand for long periods of time, and sit at a desk working on a computer

Prior private school experience preferred