Job Description

The Facility Specialist ensures the effective operation, maintenance, and repair of campus facilities in support of the institution’s academic mission. This position is responsible for leading day-to-day maintenance and repairs activity, managing vendor performance, managing small-scale projects, coordinating work with landlord representatives, and ensuring compliance with health, safety, and environmental standards. The Facility Specialist works collaboratively across departments and with internal and external partners to maintain a safe, functional, and student-centered environment that enhances student, faculty, and staff experience. Hybrid and flexible work schedule, 2 days remote (Monday and Friday) and 3 days in office (Tuesday, Wednesday and Thursday).

Job responsibilities:

• Manages repair and maintenance activity, including landlord/vendor management.
• Negotiates contracts and manages vendor and contractor performance, ensuring service level agreements (SLAs) are met and ensures tasks are completed on time and lease obligations are achieved.
• Develops, implements and maintains preventive maintenance schedules for building systems, equipment, and infrastructure.
• Manages small-scale projects, including MAC (move, add, change) activity. Includes budget and schedule development, stakeholder engagement and regular reporting.
• Ensure compliance with safety, health, and environmental regulations.
• Authorizes work, approves invoices and generates purchase requisitions for all facilities, activities and projects.
• Develops and manages department SOPs and leads continues improvement program.
• Maintains accurate records of facility assets, maintenance logs, vendor contracts, and compliance documentation.
• Functions as the primary point of contact for landlords and landlord representatives for all leased facilities.
• Assess, prioritize, and track service requests and work orders.

Qualifications

• Associate degree in Facilities Management, Business Administration, Construction Management, or a related field.
• A minimum of 3 years of experience in facility services, property management, project management or a related field
• Facilities Management Certification (e.g., FMP – Facility Management Professional from IFMA) preferred.
• Project Management training or certification (e.g., CAPM or PMP) is a plus
• Ability to effectively communicate with landlords, vendors, staff, and campus stakeholders.
• Strong negotiation skills for managing contracts and lease agreements.
• Excellent time management and ability to prioritize tasks.
• Strong attention to detail for managing maintenance schedules and budgets.
• Skills in negotiating and managing contracts with service providers.
• Ability to maintain strong relationships with external vendors.
• Ability to handle inquiries and complaints professionally.
• Commitment to ensuring a positive experience for students, staff, and faculty.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program