Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Primary Purpose Statement

The Facilities and Fleet Supervisor performs difficult work managing/supervising the day-to-day building functions of Neuse Enterprises Inc., including overall maintenance, repair and custodial care of the facility. This position also plans, implements, and oversees the fleet management program to include use, operation, repair, fueling and maintenance of all Neuse Enterprises Inc., vehicles and equipment and related work as required. This position exercises direct and indirect supervision over assigned staff.

Principle Accountabilities

The Facilities and Fleet Supervisor at Neuse Enterprises Inc., supervises full-time and/or part-time staff to include Drivers, and other employees as directed. The Facilities and Fleet Supervisor is directly supervised by the Executive Director.

Essential Functions

Facilities

Manage building and grounds operations, including preventative and routine maintenance, facility asset management and asset preservation.

Schedule and oversee routine maintenance, repairs, and renovations of facilities, including electrical, plumbing, HVAC, and structural systems.

Perform project management for new/renovation construction projects and maintenance projects including managing contractor services, supervision of work, and monitor project budgets.

Develop and manage budgets for facilities maintenance and operations, and identifying cost-saving opportunities.

Manage relationships with vendors for facility-related services.

Partner with the Executive Director, or designees, to manage building, security and custodial budgets in accordance with organizational policies.

Oversee security systems and procedures for the facility. 

Oversee purchasing of supplies, tools and equipment for custodial, maintenance and construction purposes.

Allocate and manage office space, coordinatw office moves, and ensureoptimal space utilization.

In collaboration with the Manager of Quality Improvement & Program Integrity (QIPI), ensure facilities meet safety standards, maintaining necessary licenses and certifications, and managing emergency procedures.

Fleet

Manage fleet operations, including preventative and routine maintenance.

Manage the process of acquiring, registering, and disposing of company vehicles including recommendations for fleet replacements, upsizing and/or downsizing

Develop and implement maintenance schedules for vehicles, managing repairs, and minimizing downtime. 

Plan and coordinate operations, activities and projects including preventative maintenance programs, vehicle/equipment replacement programs, and fleet information systems

Develop and implement fleet management operating policies, procedures and programs in coordination with the QIPI department, oversee the development and maintenance of records, and prepare analysis and reports relating to fleet management activities.

Manage the fleet and fleet maintenance budget such as, preparing the annual fleet recapitalization program budget, reviewing and analyzing budget reports for future cost projections, and monitoring expenditures for budgeting purposes.

Monitors compliance with federal regulations and legislation regarding transit operation and recommends changes to vehicle maintenance, repair and operation to ensure compliance and safety.

Perform additional duties as assigned to support building, ground and fleet operations.

MIMIMUM REQUIREMENTS: To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.

Education and Experience

• Bachelor’s degree in facilities management or related field preferred

• Five years’ experience in facilities management or related field preferred

• Experience managing fleets preferred

Training, Certificates, and Licenses

• Valid driver's license required

• Certified Facility Manager and/or Certified Project Manager preferred

KNOWLEDGE, SKILLS, and ABILITIES

Thorough knowledge of the type and uses of tools, supplies, equipment, procedures and techniques used in maintenance, repair and construction activities; thorough knowledge policies, state, federal and OSHA regulations; thorough knowledge of the occupational hazards and safety precautions of the work and related equipment operation; thorough knowledge of facilities management including mechanical, refrigeration, electrical, custodial, HVAC, automated building systems, security, staff, vendor and contract management; thorough knowledge managing projects through all phases including scope, schedule, budget and risk; general knowledge of routine office practices, standard office equipment and applicable software packages; ability to read and understand technical documents such as engineering drawings and maps; ability to work effectively with the public, contractors, and staff; ability to plan and supervise the work of subordinates; ability to maintain records and prepare reports; ability to make sound decisions; ability to communicate effectively, both orally and in writing; ability to operate required equipment; ability to establish and maintain effective working relationships with vendors, associates and the general public.

PHYSICAL REQUIREMENTS and WORKING CONDITIONS

This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires speaking or hearing, frequently requires standing and occasionally requires walking, sitting, using hands and fingers, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to outdoor weather conditions, exposure to the risk of electrical shock and exposure to vibration; work is generally in a moderately noisy location (e.g. business office, light traffic).