Position Description:

This position supports the University in the hiring and ongoing employment needs of faculty and supports the Provost's office with event planning, communication, budget, and scheduling as needed.

Major Responsibilities:

• Assists with the processing, evaluation, and development of initial and ongoing faculty appointment letters and faculty services processes for all full-time and part-time faculty.
• Maintains and organizes all endowed professorships and coordinates annual impact reports with Advancement.
• Assists the deans with the hiring process as necessary, including corresponding with candidates.
• Updates and maintains central database records for faculty in Colleague and/or Scholarly.
• Maintains faculty qualifications documentation per HLC guidelines.
• Serves as liaison for faculty employment with Human Resource Services and Payroll.
• Serves as liaison for academic departments and colleges for the sabbatical, tenure, and promotion process.

Required Knowledge and Skills:

• Bachelor's degree
• Three-plus years in an academic office and/or hiring experience preferred

Other Qualifications:

• Strong interpersonal and communication skills, including the ability to work effectively with a wide range of constituencies in a diverse community with diplomacy
• Writes in a precise, well-organized manner using appropriate vocabulary, grammar, and spelling
• Experience working with spreadsheets (Google and Excel), and strong attention to detail
• Strong organizing and coordinating skills
• Experience with multi-unit coordination
• Conflict resolution and/or mediation skills
• Intermediate word processing, spreadsheet, and data entry skills
• Ability to maintain strict confidentiality of sensitive matters and documents
• Ability to identify opportunities to improve existing practices; willingness to explore alternatives; adaptability
• Strong service orientation
• Ability to foster a cooperative work environment
• Ability to use independent judgement and to manage and impart confidential information
• Experience with hiring and other human resource functions

Salary Range: $44,000 - $46,000

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

• Cover letter
• Resume
• List of 3 professional references
• Answer all application questions

Please address the cover letter to:

Dr. Kevin Goebbert
Valparaiso University
Valparaiso, Indiana

Required Skills

Required Experience

A High School Diploma or equivalent is preferred but not require. Qualified candidates will have 3-5 years of experience. Basic PLC/CNC knowledge is a plus. The ability to read to read tape measures and efficiently operate all other required measuring devices is also required. Candidates best suited for this role will have a proven ability to work effectively independently and in a team environment. Basic ability to read, write, speak, and understand English is required for safety purposes.