Job Description

WHAT YOU’LL DO  

The OPERATIONS AND PROGRAM ASSOCIATE will report to the FJP leadership and will work closely with FJP’s Executive Director, senior leaders and other program staff. You will have day-to-day administrative duties and will be primarily responsible for supporting staff in the following ways: 

• Support staff in administrative and operations duties related to grant and contract management, project logistics, and other operations functions  
• Provide logistical support to staff related to program and project management as well as events and meetings with electeds, partners, vendors, and stakeholders 
• Develop templates for FJP program and operational documents  
• Process contracts and contract amendments using FJP/Tides templates and work with outside consultants to ensure contracts are up to date  
• Provide administrative support to staff for travel, scheduling and materials production, and organization  
• Assist with scheduling and organizing of internal and external meetings with electeds, partners, vendors, and stakeholders, as well as calls and events  
• Assist with travel arrangements for attendees at FJP events (including elected leaders, experts, and other invited guests)  
• Process expense reimbursements, including working with staff to ensure all necessary information and receipts are submitted in a timely fashion  
• Assist with FJP budget summaries  
• Maintain up-to-date databases and tracking documents 
• Organize and assist with taking notes on calls as needed

OTHER DUTIES AND RESPONSIBILITIES  

• Order and oversee ordering of supplies and materials as needed  
• Proofread/copy edit documents  
• Take notes on team calls
• Other program-related, clerical, administrative, technical & office support duties as assigned

Qualifications

WHO YOU ARE  

You have a demonstrated interest in the issues of fairness and equity and are interested in working with key changemakers to shrink our justice system.

EDUCATION AND/OR EXPERIENCE 

• 1-2 years of administrative support experience 
• Finance support or data entry experience preferred

Please note that we value diverse experiential backgrounds and an equivalent combination of experience will also be considered.

KNOWLEDGE, SKILLS AND ABILITIES 

• Commitment to FJP’s mission of criminal justice reform and strong passion for and commitment to racial justice and ending over-incarceration 
• Strong interpersonal skills and able to work with remote staff  
• Flexible and able to work cooperatively under pressure  
• Able to self-direct day-to-day activities  
• Able to listen well and synthesize information  
• Exceptional administrative and problem-solving skills and can juggle multiple priorities efficiently in a fast-paced environment  
• Well organized and highly attentive to detail  
• Able to communicate effectively with vendors, consultants, and staff and ensure deadlines are met  
• Able to enter data in Excel and perform basic mathematical functions  
• Basic knowledge about preparing financial reimbursement forms, reviewing budgets, and ensuring accuracy in financial submissions  
• Ability to troubleshoot and maintain basic office equipment  
• Comfortable with Mac laptops generally and Microsoft Word, PowerPoint and Excel in particular, Google Drive experience a plus

WHAT ELSE YOU SHOULD KNOW_ _

PHYSICAL DEMANDS 

• Must be able to sit at a computer for extended periods of time. Some travel required. 
• The project requires extensive computer and telephone time and usage, research and writing. Light lifting up to 10 pounds may be needed.

WHAT NOW?  

This role is an extraordinary opportunity to contribute to our mission of justice reform and work with a small but growing creative and dedicated team.  If you would like to apply, PLEASE SUBMIT YOUR RESUME AND A COVER LETTER TODAY.  We look forward to hearing from you.    

Additional Information

Fair and Just Prosecution, a project of Tides Center, is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.

APPLICANTS WITH DISABILITIES: Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.

Women, people of color, LGBTQ candidates, and people with disabilities are strongly encouraged to apply.