Job Description

POSITION SUMMARY

The ADMINISTRATIVE ASSISTANT (AA) will be responsible on an as-needed, part-time basis , for copying, printing and organizing materials; producing notebooks and putting together briefing materials for calls and meetings; and assisting with other administrative tasks in support of the organization’s Executive Director. This position requires someone who has tremendous organizational skills, initiative, and attention to detail. This position is for someone who thrives in a fast-paced environment; enjoys taking care of things the right way the first time; and who figures out how to get most tasks done, but asks smart questions when there is a need for guidance.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Principal duties of the role include printing, copying, organizing materials and emails and delivering them to the Executive Director when she is at her home office in the DC metropolitan area.
• Provide administrative support to the ED for as needed meeting materials and presentations.
• Conduct research in preparation for calls and meetings and organize materials in flies and notebooks; and
• Take notes of calls and meetings as may be needed.

OTHER DUTIES and RESPONSIBILITIES

• Order supplies
• Proofread/copy edit documents
• Other clerical, administrative, technical & office support duties as assigned

Qualifications

EDUCATION and/or EXPERIENCE

• 1-2 years of administrative support experience

KNOWLEDGE, SKILLS, and ABILITIES

• Ability to execute efficiently in a fast-paced environment
• Well organized and highly attentive to detail on a narrow set of tasks
• Able to self-direct day-to-day activities
• Ability to communicate effectively and work with remote staff
• Flexible and able to work under pressure and on deadline
• Ability to troubleshoot and maintain basic office equipment
• Proficiency with Microsoft Word, PowerPoint and Excel; Google Drive experience a plus

Additional Information

SALARY

The starting salary budgeted for this position is $18.50-$21 per hour, commensurate with experience.

ORGANIZATIONAL RELATIONSHIP

Reports to the Executive Director or her designee and works closely with the Executive Director and other staff.

PHYSICAL DEMANDS

• You must have a car and a license to drive.
• Must be able to sit at a computer for extended periods of time.
• The project requires extensive home computer and telephone time and usage.
• Light lifting up to 10 pounds may be needed.

WORK ENVIRONMENT

The position will work remotely in the Washington, D.C. metropolitan area and regularly drop materials off at the Executive Director’s home office. You will work on average 10 to 20 hours per week, although no minimum is guaranteed. The schedule will vary and depend on the Executive Director’s travel schedule and will be busier some weeks (when the Executive Director is in DC) and lighter on other weeks.

Fair and Just Prosecution, a project of Tides Center, is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, veteran status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Reasonable accommodation will be made so that qualified applicants with a disability may participate in the application process. Please advise in writing of special needs at the time of application.