Benefits:
Dental insurance
Employee discounts
Health insurance
Paid time off
Location: RedStone Ranch Position Type: Full-Time (Wednesday through Sunday)
Position Overview
We are seeking an organized, energetic, and customer service oriented Party & Events Coordinator to oversee birthday parties, private events, seasonal festivals, and special celebrations hosted at our farm. This individual will be responsible for creating exceptional guest experiences while assisting with coordinating every detail from booking through event completion.
This role is perfect for someone who loves working with people, enjoys event planning, has excellent organizational skills, and doesn’t mind getting a little dusty while working on a beautiful farm.
Key Responsibilities
Event Planning & Client Relations
Respond to event inquiries via phone, email, and social media
Conduct venue tours for prospective clients
Coordinate party details including themes, activities, food, décor, and scheduling
Prepare contracts, invoices, and event timelines
Maintain communication with clients leading up to their event
Ensure every event reflects the farm’s brand and hospitality
Event Coordination
Oversee setup and breakdown of all parties and events
Coordinate vendors including catering, photographers, entertainers, and rental companies
Ensure decorations and event spaces are prepared on time
Welcome guests and serve as the primary point of contact during events
Resolve any issues quickly while maintaining a positive guest experience
Farm Activities
Coordinate horse interactions, pony rides, animal encounters, and farm activities
Work closely with farm and party staff to ensure animal safety and scheduling
Maintain safety standards for guests throughout each event
Administrative Duties
Manage event calendar and reservations
Maintain inventory of party supplies and decorations
Order supplies as needed
Help develop new party packages, weekly and monthly activities, and seasonal event offerings
Marketing & Growth
Assist with social media content featuring parties and events
Gather client testimonials and photos
Build relationships with local schools, organizations, and businesses
Qualifications
Previous experience in event planning, hospitality, or customer service preferred
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Comfortable working outdoors in varying weather conditions
Ability to lift up to 50 pounds
Weekend and holiday availability required
Experience with children and families is highly preferred
Horse or farm experience is a plus but not required
Desired Qualities
Positive, enthusiastic attitude
Self-motivated and dependable
Creative eye for decorating and event design
Calm under pressure
Strong attention to detail
Team-oriented
Passion for creating memorable experiences
Success in This Role Looks Like
Five-star customer experiences from booking to event completion
Smoothly executed parties that start and end on schedule
Increased repeat bookings and referrals
Well-maintained event spaces and supplies
Positive collaboration with farm staff and vendors
Growth of seasonal events and community engagement
This position can naturally grow into an Events & Marketing Manager role, overseeing weddings, corporate retreats, holiday festivals, educational events, and fundraising initiatives as the farm’s event business expands.