Job Description

POSITION SUMMARY

Under the supervision of the Senior Manager, Grants, the Grants Coordinator is responsible for generating funding proposals, applications and stewardship reports, and researching and identifying prospects to secure private funding for the organization’s operating budget, capital needs, and programmatic priorities. This position prepares and produces proposals, reports, and development materials — from initial draft to final submission — with guidance from relationship managers. The Grants Coordinator is also responsible for maintaining detailed records of all research, solicitations, and transactions in the organization’s CRM database. This position works closely with programs, operations and finance staff to develop proposals, solicitations, and budgets to ensure performance compliance with funding awards.

YOU’LL BE RESPONSIBLE FOR

The following duties and responsibilities are those considered essential but do not represent all of the job functions that may be required to be performed by this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Prepare and produce grant proposals, letters, solicitations, and reports under the supervision of the Senior Manager, Grants, Director of Development, and relationship managers.
• Create, monitor, and administer grants and reporting calendar, including both internal and external deadlines and requirements. Monitor incoming gifts to identify restricted and unrestricted grants to ensure accurate gift entry and to initiate the award cycle.
• Research, identify, qualify, and maintain a comprehensive list of prospective funders on local, regional and national levels, as well as foundation, corporate, and community organization sources.
• Maintain an in-depth understanding of the organization, including mission, vision, values, history, programs and services, and strategic plans.
• Collaborate with staff to gain a thorough understanding of ongoing program/project needs, goals, objectives, and outcomes.
• Create, edit, and archive boilerplate narratives, case statements, impact reports, and organizational achievements.
• Provide data to assist with annual revenue projections and monitor those projections on a monthly basis, or more frequently as necessary.
• Participate, as needed, in activities to maintain and develop relationships with funders, including stewardship visits, phone calls, award receptions, and check presentations.
• Assist the development department with special projects and event execution as needed, including open houses and fundraising events.
• Other duties as assigned.

Qualifications

WHAT YOU'LL NEED TO BRING:

EDUCATION AND EXPERIENCE

Bachelor's degree in business or public administration, communications, English or a closely related field, along with two years of professional experience in grant writing and grant coordination. Demonstrated success in raising significant funds through written proposals and solicitations.

QUALIFICATIONS: KNOWLEDGE, SKILLS AND ABILITIES

• Excellent written, oral and interpersonal communication skills; in particular, the ability to understand, organize, and synthesize detailed information into compelling, written narratives.
• Ability to proactively, effectively, and efficiently obtain information to develop cases for support, including program metrics and research, both internally and externally. Familiarity and experience soliciting support for programmatic priorities, operations, and capital needs.
• Experience maintaining brand guidelines and ensuring consistency in language, style, tone, and formatting.
• Proficiency in navigating multiple projects with strong attention to detail and accuracy while adhering to deadlines in a fast-paced environment.
• Practice sound judgment and exercise discretion with confidential information.
• Familiarity with a CRM system; experience with Salesforce preferred. Proficiency in Microsoft Word, Publisher, and Excel, as well as grant research tools.
• Ability to work independently, take initiative, and follow through on tasks with minimal supervision.

TOOLS AND EQUIPMENT USED

Personal computer, phone, copier, and printer. 

LICENSES/CERTIFICATIONS 

Must have reliable transportation and possess and maintain a valid California driver’s license, including continuous proof of a satisfactory driving record and personal vehicle insurance coverage and insurability under the Agency’s insurance carrier standards. 

PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Performs work in an office and warehouse space housing warehouse operations, which may occasionally create an exposure to dust and pollens
• Sit and/or stand for extended periods, walk, bend at the waist and knees, kneel and uses hands, arms and legs for dexterity, balance and climbing stairs frequently. Must be able to sit for prolonged periods
• May lift, carry and balance objects weighing up to 30 pounds

Additional Information

BENEFITS & PERKS

STAY HEALTHY

• MEDICAL: 100% employer-paid plans for employees, buy-up coverage available
• DENTAL: 100% employer-paid plans for employees, buy-up coverage available
• ROBUST EMPLOYEE ASSISTANCE PROGRAM for employees and dependents

PLAN FOR YOUR FUTURE

• 401K RETIREMENT PLAN with 4% company match
• LIFE INSURANCE: 100% employer-paid, buy-up coverage available
• LONG TERM DISABILITY INSURANCE: 100% employer paid
• TUITION REIMBURSEMENT: up to $1,500 towards new educational opportunities per year

TAKE TIME OFF

• 10+ PAID HOLIDAYS
• 20+ DAYS PAID TIME OFF (PTO) for full-time staff
• ILLNESS, VACATION, SICK (IVP) leave for part-time and temporary staff