Position Overview

This role is activated only when events require additional operational support.

We are seeking an On‑Demand Festival/Events Coordinator to support large‑scale, on‑premise events as needed. This is a contract, per‑event role designed for experienced, hands‑on event professionals who can jump in quickly, manage logistics, and execute under pressure. This role goes beyond traditional brand ambassador work and is highly operational and labor‑intensive.

The ideal candidate is reliable, detail‑oriented, physically capable, and comfortable managing people, inventory, and timelines in fast‑paced event environments.

Key Responsibilities

When contracted, the Event Operations Assistant may be responsible for:

Logistics & Transportation

• Making storage unit runs to retrieve and return event equipment and supplies
• Renting, picking up, driving, and returning U‑Hauls or other rental vehicles
• Loading, transporting, and unloading event materials safely and efficiently

Event Setup & Breakdown

• Assisting with setup and teardown of activation booths and event spaces
• Assembling tents, tables, signage, displays, and demo stations
• Ensuring all materials are properly packed, labeled, and stored post‑event

On‑Site Event Operations

• Managing and supporting bartenders during large‑scale events
• Serving as a point of contact for on‑site operational needs
• Troubleshooting logistical issues as they arise during events

Inventory Management

• Managing, monitoring, and tracking event inventory, including:
  • Merchandise
  • Giveaway items
  • Demo materials
  • Event supplies and equipment
• Reporting inventory usage, losses, or replenishment needs
• Ensuring inventory accuracy before and after events

Required Qualifications

• Prior experience in event/activation production, event operations, or experiential marketing
• Ability to perform physical labor (lifting, carrying, standing for long periods)
• Strong organizational and time‑management skills
• Comfortable managing staff (e.g., bartenders) and enforcing rules and regulations
• Valid driver's license with clean driving record
• Comfortable driving box trucks or U‑Hauls
• Ability to work nights, weekends, and long event days as needed
• Professional, reliable, and adaptable under pressure

Preferred Qualifications

• Experience with large‑scale activations or on‑premise events
• Familiarity with inventory tracking systems or check‑in/check‑out processes
• Leadership or supervisory experience in event settings

Contract Details

• Employment Type: Independent Contractor (1099)
• Schedule: On‑demand / per‑event basis
• Compensation: Per‑day or per‑event rate (based on scope and duration)
• Location: Event‑based; travel within the local market required

Why This Role?

This position is ideal for someone who enjoys hands‑on event work, understands behind‑the‑scenes logistics, and wants flexible, contract‑based opportunities without a fixed schedule.

This is a 1099 Contractor position. The compensation range for this position is $35.00-40.00 per hour based on experience, skills, and qualifications.