Finance & Administrative Operations Manager / Executive Assistant to CFO The Role You'll serve as the right hand to our CFO, taking ownership of the day-to-day financial administration and operational tasks that keep the business running smoothly. This isn't busywork — it's the backbone of a growing company. Your ability to stay organized, catch details others miss, and hold people accountable will directly impact the bottom line. Why This Role Matters Own Boss is no longer a small business. Clean backend systems, financial discipline, and operational clarity are what allow leadership to focus on growth, strategy, and long-term valuation. This role removes noise, prevents money leaks, reduces risk, and keeps the machine running. Responsibilities: Spend Control & Receipt Management • Collect receipts weekly from all team members • Match receipts to Amex and bank transactions • Flag missing receipts, personal purchases, and unnecessary spending • Build and maintain accountability around company spending Vendor Billing & Fulfillment Auditing • Review SunFrog invoices weekly • Verify blanks, print costs, fulfillment, storage, and reships • Compare vendor charges against Shopify orders • Identify overcharges, missing credits, and billing discrepancies Merch Trailer Admin Support • Handle sales tax forms, insurance certificates (COIs), and resale certificates • Manage event and vendor paperwork • Serve as the admin point of contact for the merch trailer team Accounting & Tax Coordination • Act as the primary liaison with accountants and payroll providers • Gather, organize, and submit the requested documentation • Respond to routine accounting and tax inquiries • Keep financial records clean, current, and audit-ready Mail & Correspondence • Receive, open, sort, and categorize all company mail • Identify urgent items — tax notices, legal letters, government correspondence • Escalate only what requires ownership review • Maintain organized digital records of all correspondence Weekly Financial Reporting Provide leadership with a weekly summary covering: • Cash and credit card balances • Bills due • Vendor exposure • Event and trailer spending • Any irregularities or red flags Qualifications: • 2+ years of experience in bookkeeping, financial administration, executive assistance, or office management • QuickBooks experience required • Shopify experience preferred (or willingness to learn) • Proficient in Google Workspace (Gmail, Drive, Sheets, Docs) • Familiarity with credit card reconciliation and receipt management • Strong written communication skills • Comfortable working independently with minimal supervision Compensation: $55,000 - $70,000 yearly DOE

• Spend Control & Receipt Management • Collect receipts weekly from all team members • Match receipts to Amex and bank transactions • Flag missing receipts, personal purchases, and unnecessary spending • Build and maintain accountability around company spendingVendor Billing & Fulfillment Auditing • Review SunFrog invoices weekly • Verify blanks, print costs, fulfillment, storage, and reships • Compare vendor charges against Shopify orders • Identify overcharges, missing credits, and billing discrepanciesMerch Trailer Admin Support • Handle sales tax forms, insurance certificates (COIs), and resale certificates • Manage event and vendor paperwork • Serve as the admin point of contact for the merch trailer teamAccounting & Tax Coordination • Act as the primary liaison with accountants and payroll providers • Gather, organize, and submit the requested documentation • Respond to routine accounting and tax inquiries • Keep financial records clean, current, and audit-readyMail & Correspondence • Receive, open, sort, and categorize all company mail • Identify urgent items — tax notices, legal letters, government correspondence • Escalate only what requires ownership review • Maintain organized digital records of all correspondenceWeekly Financial ReportingProvide leadership with a weekly summary covering: • Cash and credit card balances • Bills due • Vendor exposure • Event and trailer spending • Any irregularities or red flags