Finance & Billing Coordinator

Employment Type: Full-Time
Location: Lakewood, NNJ

About the Role

A growing Managed Service Provider (MSP) is seeking a highly organized Finance & Billing Coordinator to support its Controller with day-to-day financial operations.

This role is ideal for someone who is detail-oriented, process-driven, and capable of independently managing financial tasks from start to finish—while not being responsible for leading or running the finance department.

You will handle billing, AR/AP, bookkeeping, vendor payments, and employee expense processes with accuracy and consistency. The ideal candidate thrives in a structured environment and enjoys keeping financial workflows running smoothly.

What You Will Do

• Accounts Receivable

  • Prepare and send client invoices

  • Track payments and follow up on overdue balances

  • Maintain accurate billing schedules

• Accounts Payable

  • Process vendor bills, recurring charges, and credit card transactions

  • Schedule and track payments

• Employee Expenses

  • Process reimbursements and expense reports

  • Ensure documentation and approvals are accurate

• Bookkeeping & Reconciliation

  • Perform daily bookkeeping in QuickBooks Online

  • Reconcile accounts, credit cards, and financial transactions

• Client Billing Coordination

  • Maintain accurate billing records

  • Update project charges, renewals, and recurring services

  • Track subscriptions, vendor services, and contract renewals

• Reporting & Workflow Support

  • Prepare spreadsheets, summaries, and basic financial reports

  • Improve workflows under the Controller’s direction

  • Communicate with clients and vendors professionally when needed

Requirements

• 2–5+ years experience in AR/AP, billing, bookkeeping, or financial coordination

• Strong proficiency with QuickBooks Online

• Strong Excel/Google Sheets skills (VLOOKUP, PivotTables, formulas)

• High attention to detail and strong analytical abilities

• Extremely organized with the ability to self-manage tasks

• Able to follow established processes while identifying improvements

• Comfortable working in a support role (not a leadership position)