Job Description

BOOKKEEPER –PART TIME

JOB DESCRIPTION: Creates financial transactions and generates reports to include posting AP & AR in company accounting software from invoices to customers, cash receipts and vendor invoices. Reporting all employee payroll information to the company’s designated payroll company. Keeps principal up to date on a weekly basis of the company’s financial standing.

PRINCIPAL RESPONSIBILITIES:

· Purchase office and operating supplies

· Pay vendor invoices in a timely manor

· Make bank reconciliations

· Record Cash Receipts and make bank deposits

· Create and send to banker monthly borrowing base

· Review and consider taking all supplier discounts on invoices

· Administer group benefits and prepares weekly payroll along with reporting employee time off to payroll company

· Meets weekly with Dealer principal to update on cash flow and general company financial profile

· Creates Monthly P&L Statement

· Meet weekly with Account Coordinators to review what projects are in the system

· Create with the Account Coordinators accurate customer invoices along with sending the invoices out as soon as a project has completed

· Collect sales taxes from customers, remitting them to the government

· Ensure all receivables are collected promptly and calling if overdue

· Creates monthly P&L statements sending them to the dealer principal

· Creates a monthly commission report for each sales person sending it to the dealer principal

· Reports, MHEC, 0FF38 sales as requested by the contracts

· Provide information to the external accountant who creates the company end of year financial statements and tax returns

· Tag & monitor fixed assets once a year

QUALIFICATIONS

· Minimum 2-year associates degree in accounting or business administration

· Knowledge of QuickBooks

· 5 -7 years’ Experience in a similar role

· Strong organizational skills

· Exceptionally detailed oriented

· Ability to work in a complex fast paced environment

Company Description

Workplace Resource is a office furniture dealer providing services to corporate, academic and design industry clients throughout Massachusetts. In addition to furniture selection and procurement, we offer space planning, design, project management , and installation services.