Finance Management Assistant

S

Small Parts

Finance Management Assistant

Logansport, IN
Full Time
Paid
  • Responsibilities

    Job Summary: To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.

    Key Responsibilities

    Accounts Receivable (AR)

    • Prepare and send invoices; manage collections, AR issues reports (bi-weekly), and OB10 processing.
    • Receive, post, and reconcile all daily receipts.
    • Maintain AR roll-forward and elimination spreadsheets.
    • Provide Proof of Delivery documentation and copies of invoices as requested.
    • Set up new customers in the ERP system.
    • Prepare AR reconciliation and aging reports.
    • Manage prepaid and scrap value spreadsheets and create related vendor invoices.
    • Generate special and ad-hoc AR reports as needed.

    Accounts Payable (AP)

    • Process invoices, vouchers, and vendor payments following established procedures.
    • Prepare weekly and bi-weekly check runs.
    • Reconcile and maintain vendor accounts, resolving discrepancies with vendors and customer service.
    • Maintain sales and use tax reports and certification of insurance forms.
    • Assist with monthly AP reconciliation and aging analysis.

    Financial Reporting & Analysis

    • Assist the Controller with monthly closing activities and financial metric analysis.
    • Prepare and post journal entries; reconcile accounts and general ledger.
    • Maintain fixed asset system (FAS), asset numbering, and asset-to-budget reporting.
    • Prepare monthly reports, including PPE, PMA, COPO COQ, and scrap analysis.
    • Review HTI and SPI bank statements; balance cash books weekly.

    Competencies:

    • Alignment with MPI Mission and Values
    • Understands and performs to the Small Parts Quality Management System
    • Strong communication skills
    • Customer focused
    • Ability and desire to perform accurate work
    • Accountable and dependable
    • Able to understand work and process instructions
    • Ability to work well with others
    • Must be able to use a PC with MS Office and navigate the Plex ERP system

    Qualifications:

    • High school diploma or equivalent; one year of office experience preferred
    • Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
    • Ability to write simple correspondence
    • Demonstrate strong English grammar and composition
    • Ability to effectively present information in one-on-one situations