We seek a dedicated and detail-oriented Financial Administrative Assistant to join our team. The ideal candidate will have a solid understanding of nonprofit accounting practices, strong attention to detail, proficiency in accounting software, and firm grasp of accounting principles. The Financial Administrative Assistant is responsible for maintaining accurate financial records, performing daily accounting tasks, and ensuring financial data is current and compliant. Core duties include, but are not limited to, daily recording of financial transactions, processing accounts payable and accounts receivable, and assisting with accounting related tasks. Understanding the inner workings of the rescue is essential to perform this job successfully.

Availability: This is a part-time hourly position ranging from 10-20 hours per week. Workload fluctuates based on operational demand. You must have availability during core business hours ( Monday-Friday, 8 a.m. - 5 p.m. ) and maintain a consistent schedule established in collaboration with the Financial Controller. Work may be completed remotely with the opportunity to work at our Princeton office location if desired. Some in-person hours may be required for training.

Essential Job Functions:

• Record financial transactions in Quickbooks Online, including bills, expenses, donations, grants, in-kind contributions, and sales

• Manage A/P: record & pay bills with proper authorization, write checks, monitor credit card activity

• Manage A/R: create invoices and sales receipts, receive payments, follow up on overdue receivables, make bank deposits

• Maintain a highly organized filing system, adhere to financial retention policies, and collect receipts and other documentation as required by internal controls and annual audit requirements.

• Follow and maintain accounting procedures, policies, and internal controls to ensure the integrity of all financial systems.

• Collect & file W-9 forms and prepare 1099’s annually

• Frequently communicate with staff regarding financial activity, including but not limited to collecting receipts, processing reimbursement requests, sharing donation information with development, etc.

• Assist Financial Controller with annual audit preparation and occasional financial reporting.

• Participate in bi-weekly staff meetings

• Other duties as assigned

S kills and Requirements:

• An associate degree in a related field or 1-3 years of bookkeeping experience with a nonprofit organization is required

• Working knowledge of GAAP & nonprofit accounting principles is strongly preferred

• Proficient with QuickBooks Online, Microsoft Excel, and Google Drive

• Experience with CRM database preferred but not required

• Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

• Superior customer service skills

• Ability to work independently and within a team environment

Personal Characteristics:

• Demonstrates honesty, integrity, and discretion. Skilled at handling sensitive and confidential information.

• Strong interpersonal skills - outgoing, patient, professional, and able to get along well with various people.

• Maturity and good judgment.

• Work as a team player, supporting the overall goals of the organization.

• Possibility-driven, proactive, personable, energetic, collaborative, and tactful.

• Brings a strong drive for results while maintaining a calm approach to managing change and working through unexpected or challenging situations.

• A deep and abiding passion for professionally advocating Ruff Start Rescue's position on key animal welfare and no-kill issues.

Benefits:

• Employee Discount

• Professional Development courses cover up to $200 annually.

Applicants, please note: to be considered for this position, you must submit a resume and cover letter.

Salary: $18-$20/hr

Reports to: Financial Controller