OPERATIONS & ADMINISTRATIVE ASSISTANT

• Finless Foods
• Emeryville, California, USA
• Employment type [Salaried full-time, Salaried part-time, Temporary/Intern]

ABOUT FINLESS

At Finless Foods, our mission is simple – we want to create a future for seafood where the ocean thrives. We work toward this every day by creating delicious, alternative seafood products that help you satisfy your cravings, without bait or a hook. We are using ground-breaking (or rather ocean-breaking) plant and cell culture technology to revolutionize the way the world sources delicious and sustainable food. Good for us. Good for the ocean.

These are our values: 

• Be driven to create a future for seafood where the ocean thrives

• Produce safe, healthy, and great-tasting food

• Urgently commit to a flourishing ocean and waterways

• Respect coastal communities and their relationship with the ocean

• Foster a diverse culture of people and knowledge

• Believe people want to help and that we can offer them a helping hand.

OUR CULTURE

At Finless Foods, we are passionate about supporting our employees’ growth, both personally and professionally. We want you to be proud of having ‘Finless Foods’ on your resume and we want you to be a key part of making Finless’ amazing culture what it is.

We value: 

• Emotional intelligence - The ability to be both self and socially aware and to effectively manage yourself and your social relationships, including your Finless teammates
• Building trust through transparency - The ability to communicate by leading with transparency and honesty, even when it's difficult
• Proactively supporting your teammates - The ability to identify and proactively offer support to your teammates (because we succeed together)
• Looking for opportunities in failure - The ability to frame failures as learnings and growth opportunities, because this is the building block of success

At Finless, we integrate these values on a daily basis, and they also are a core part of our annual individual and team evaluations. We’re looking for individuals who will take these to heart as much as we do.

POSITION DESCRIPTION 

Finless Foods seeks an enthusiastic, independent, and attentive professional to provide administrative support to the Manager of Operations. The Administrative Assistant is a self-directed, team-oriented individual with great communication and organizational skills.

The Ops & Administrative Assistant plays a critical role by providing exceptional administrative support ensuring the office and labs operate efficiently and effectively. Specifically, the Ops & Administrative Assistant will provide support to Operations, will help to manage the inventory outside of the labs (checking in new supplies, helping order new supplies, and helping the team to make inventory up to date), and will oversee multiple tasks that require unwavering, close attention to detail. This role will also process receiving paperwork, and catalog them. The Ops & Administrative Assistant is also tasked with special projects at the direction of the Manager of Operations. The Ops & Administrative Assistant will also possibly have functions as Executive Assistant, Finance, and/or legal matters.

The Ops & Administrative Assistant is expected to engage professionally with the team, suppliers, and other stakeholders involved in Finless Foods' day-to-day. The role requires a solid understanding of navigating basic office equipment and protocols, basic project coordination experience, and the ability to work well with all levels of internal and external people, as well as outside clients and vendors with an emphasis on proactivity and confidentiality.

As an Ops & Administrative Assistant, you'll have the opportunity to actively support the company's strategic plan to change the future of seafood. You will also help optimize and automate internal processes for the most efficiency and productivity. 

The Assistant must be present at our Emeryville, CA location part-time every day. We are looking for ambitious and driven individuals looking to strive beyond the role to accomplish the company's ultimate mission.

KEY RESPONSIBILITIES

• Supporting the manager of operations in projects involving bookkeeping, budget reconciliation, and expense reports.
• Ad-hoc administrative tasks.
• Supporting growth and development of the site through operations tasks.
• General organization of the worksites and kitchens (lab kitchen & employee's kitchen).
• Performing market research that will inform the executive's strategic decision-making process.
• Communications with the Accounting and Finance department to provide assistance to their work (bookkeeping and expense reports). 
• Data entry, filing, spreadsheet management. Managing orders emails for purchases. 
• Support to the Science team on online purchase orders for the lab  
• Support on daily clerical tasks

EXPERIENCE, SKILLS, AND ATTRIBUTES

• Pursuing a Bachelor's Degree 
• Previous experience is a plus
• Minimum 12 months of commitment
• A strong foundation of skills in analytical thinking and problem-solving
• Proficiency in Google Workspace and Microsoft Office
• Excellent written and verbal communication, technical and interpersonal communication skills
• Well-organized and reliable
• Critical thinking and a keen ability to express ideas in a succinct manner
• Accuracy in work and organizational skills
• Ability to anticipate problems
• Highly motivated with a strong desire to learn
• Be flexible and open to changes and pivots

POSITION DETAILS

• Competitive salary with the industry – Actual salaries will vary and may be above or below the range based on factors including but not limited to location, experience, and performance
• Unlimited PTO
• Flexible Schedule
• 401k
• Medical, dental & vision
• Access to well-being tools and development opportunities
• Legal authorization to work in the U.S. is required. 
• We are not able to sponsor individuals for employment visas for this job.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
• Be part of the change for a better world

WORK ENVIRONMENT/PHYSICAL DEMANDS

This position involves working primarily in an office performing ad-hoc administrative tasks on a regular basis. As such this position requires the ability to stand or sit at the bench, the use of computers and standard office equipment, and the capability of lifting 15-20 pounds. The position requires analytical skills, attention to detail, and excellent time management, as well as communication with other team members.

Finless Foods Inc is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status,  membership in any other legally protected category.

Reasonable Accommodation Notice Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.

We sincerely appreciate the time and effort you spent in contacting us and we thank you for your interest in Finless.