MINISTRY POSITION

Position Title: Executive Assistant, Office of the Pastor

Department: Administration

Classification: Full Time | Salary, Exempt

Direct Report: Director, Office of the Pastor

POSITION SUMMARY

The Executive Assistant, Office of the Pastor, manages the day-to-day interaction with the Office of the Pastor. This candidate will also be responsible for written and verbal communication on behalf of the Senior Pastor and for representing the Senior Pastor at all times. The Executive Assistant, Office of the Pastor, reports to the Director, Office of the Pastor.

ESSENTIAL FUNCTIONS

Serve as a liaison between staff, members, visitors, online viewers, VIPs, ministries, organizations, businesses, government, media, and the community representing the Office of the Pastor

Prepare all general correspondence including requests, memos, reports, responses to invitations, speaking engagements, and thank-you notes

Answer and screen calls, respond to emails as requested, and process incoming mail

Assist with making travel arrangements as requested

Prepare agendas, presentations, minutes, updates, and reports for meetings as requested

Schedule meetings and manage the Senior Pastor’s calendar in coordination with Director, Office of the Pastor

Prepare monthly expense reports

Organize and maintain the Senior Pastor’s confidential and proprietary files and documents

Assist with research as needed

Assist with cleaning and organizing storage and office spaces as needed

Oversee the maintenance and cleaning of Office of the Pastor, always diligent to inspect and inform of issues, including the outdoor garden and fountains

Oversee all technology in the Office of the Pastor, making sure updates are done in a timely manner

Assist with organizing and maintaining the Senior Pastor’s library, becoming proficient in the library software

Assist with Sunday guests and VIPs, reserved seating, and green room preparations

Assist with Pastor’s Receptions and special events

Whatever it takes

QUALIFICATIONS

Must have a growing and mature personal relationship with Jesus Christ

Must align with the beliefs, values, and mission of First Baptist Atlanta

Must have an Associate’s or Bachelor’s degree

Must have Ten years’ experience as an executive administrative assistant

Must have advanced proficiency in Microsoft Office

Must be adept at oral and written communication, and able to professionally interact with all FBA staff members

Must possess strong organizational skills and attention to detail which are fundamental in researching, composing, typing, and editing/proofing materials

Must exhibit a high level of professionalism and integrity to handle sensitive and confidential information

Must have the ability to research and analyze various types of information

Must thrive in a fast-paced environment by setting priorities, managing time, and meeting deadlines

MINISTERIAL FUNCTION

Employees of the Church are called to spread the Word of God; you are also charged with conveying the Church’s message and values to all its constituents and thus carrying out its mission. Because of this paramount charge, you are required to pray with Church members whenever appropriate, instruct them how to do so in a Biblically inspired manner when necessary, and contribute substantively to the Church’s ministry, conveying its understanding of the Word of God to all those who seek it. The overarching purpose and mission of the Church is to spread the Church’s understanding of the Word of God embodied by the Holy Scripture.